Location: New York,NY, USA
Are you an experienced Executive Assistant and Office Administrator looking to join a boutique immigration law firm in the heart of New York City? If you excel in office operations, and customer service, and have familiarity with the Clio case management system, we want to hear from you. Show us how you've helped grow small to medium-sized law firms in the past and be a key support to our Principal. Join our team and play a pivotal role in our success. Compensation: • Salary range: $60,000 - $70,000 depending on experience • Paid Time Off • Health Benefits after 90 days • Eventual 401(k) Matching Please provide 2-3 paragraphs telling us why you believe you're the right candidate for this role in the cover letter screening question that will be emailed to you. Why do we need to meet you? What can you do that someone else can't make you different or stand out? In short, why are you the best choice? Responsibilities: • Provide high-level administrative support to the Principal, including managing calendars, inboxes, scheduling appointments, and coordinating meetings. • Act as a liaison between the Principal and internal/external stakeholders, maintaining professional communication and confidentiality. • Prepare and edit correspondence, reports, and presentations with a keen eye for detail and accuracy. • Manage travel arrangements and accommodations, ensuring efficiency and cost-effectiveness. • Oversee the maintenance of office supplies and equipment, anticipating needs and proactively addressing any issues. • Assist with client intake processes and maintain client records using the Clio case management system. • Support the firm's marketing efforts by coordinating events, managing social media accounts, and assisting with content creation. • Develop and execute social media strategies to increase the firm's online presence and engagement. • Create and schedule content across various social media platforms, including LinkedIn, InstagramTwitter, and Facebook. • Analyze social media metrics and provide reports on the effectiveness of campaigns. • Collaborate with other team members to streamline workflows and improve operational efficiency. • Manage office facilities and vendor relationships, ensuring a clean, safe, and productive work environment. • Handle accounts payable and receivable, expense reporting, and other financial administrative tasks. • Implement and maintain office policies and procedures to optimize efficiency and compliance. • Greet clients and provide hospitality, ensuring a welcoming and professional atmosphere in the office. • Manage the Principal's email inbox and respond to emails as needed on the Principal's behalf, maintaining professionalism and attention to detail. • Answer phones, screen, and direct calls, and take messages as necessary. Qualifications: • Bachelor's degree preferred. • Minimum 3 years of experience as an Executive Assistant, preferably in a legal or professional services environment. • Proficiency in using the Clio case management system is required. • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. • Strong interpersonal skills and the ability to communicate effectively with individuals at all levels. • Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). • Proactive problem-solving skills and the ability to anticipate needs and take initiative. • Experience with growing a small to medium-sized law firm is highly desirable. • Ability to maintain a high level of discretion and confidentiality. • Experience with social media management and digital marketing strategies. • Familiarity with social media analytics tools and ability to interpret data. Compensation: $60,000 - $70,000 yearly
• Provide high-level administrative support to the Principal, including managing calendars, inboxes, scheduling appointments, and coordinating meetings. • Act as a liaison between the Principal and internal/external stakeholders, maintaining professional communication and confidentiality. • Prepare and edit correspondence, reports, and presentations with a keen eye for detail and accuracy. • Manage travel arrangements and accommodations, ensuring efficiency and cost-effectiveness. • Oversee the maintenance of office supplies and equipment, anticipating needs and proactively addressing any issues. • Assist with client intake processes and maintain client records using the Clio case management system. • Support the firm's marketing efforts by coordinating events, managing social media accounts, and assisting with content creation. • Develop and execute social media strategies to increase the firm's online presence and engagement. • Create and schedule content across various social media platforms, including LinkedIn, InstagramTwitter, and Facebook. • Analyze social media metrics and provide reports on the effectiveness of campaigns. • Collaborate with other team members to streamline workflows and improve operational efficiency. • Manage office facilities and vendor relationships, ensuring a clean, safe, and productive work environment. • Handle accounts payable and receivable, expense reporting, and other financial administrative tasks. • Implement and maintain office policies and procedures to optimize efficiency and compliance. • Greet clients and provide hospitality, ensuring a welcoming and professional atmosphere in the office. • Manage the Principal's email inbox and respond to emails as needed on the Principal's behalf, maintaining professionalism and attention to detail. • Answer phones, screen, and direct calls, and take messages as necessary.
Compensation: $60,000-$70,000 per year