Lead Administrative Specialist We currently have a full-time opportunity for a candidate with a broad understanding of EHR, and detailed knowledge of the secretarial functions for a Lead Administrative Specialist with a client in Akron that provides health care and hope for those living with severe mental illnesses in Summit County. In this position, you will provide direct administrative support, scheduling and providing leadership to other clerical/administrative staff. Shift:
- Monday - Friday, 8:30AM to 5:00PM
Pay:
- $20.00 - $23.00 / hour, based on experience
Key Responsibilities:
- Performs a variety of critical and sensitive data entry functions via EHR.
- Maintains and improves as appropriate master schedule of administrative specialist team meetings.
- Manages Administrative Specialist and Mailroom Clerk schedules, approving scheduled time off and adjusting staffing as necessary to accommodate both scheduled and unscheduled absences.
- Fields and responds to general administrative support requests and questions, delegating tasks to individual administrative specialists as necessary and appropriate.
- Serves the administrative support function for the Outpatient Commitment Process.
- Ensures agency mail is processed effectively on a daily basis.
- Maintains administrative and breakroom related supplies, submits purchase orders, supply and material orders to the Director of Administration.
- Facilitates training of Administrative Specialists and Mailroom Clerk, both new hire and OJT/continuous improvement.
Requirements:
- High school diploma or equivalent education and experience, with some courses/training in secretarial/business, keyboarding, office machine operations or office procedures.
- A minimum of one year in an administrative role.
- Demonstrated capacity for leadership, process design, and problem resolution
- An intermediate level knowledge of Excel and a high degree of efficiency within the Microsoft 365 environment, particularly with the use of SharePoint, One Drive, and Teams.
- Direct experience with databases, preferably with an electronic health record (EHR) such as Credible.
- A valid Ohio Driver's licensure and insurability through the Agency's general liability insurance policy.
- Ability to work flexible hours
- Must successfully pass the required criminal background check and drug test.
Benefits:
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Direct Deposit
- More benefits once hired in
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