Location: Sarasota,FL, USA
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida, and is a department of Florida State University. Learn more about The Ringling at
Responsibilities
The Lead Event and Rental Coordinator assists planning events; lending support with vendors and logistics; and interacts with potential clients by answer inquiries, conducting site tours, and creating rental contracts.
Responsibilities include:
* Planning, coordinating and managing social, entertainment, educational, rental and high-level fundraising and membership events, with oversight of various staff and volunteers assigned to each event.
* Executes rental agreements for clients, processes moneys received and client correspondence.
* Develops and maintains community and vendor relations:
* Obtains and monitors vendor certificates of insurance
* Executes rental contracts
* Solicits in-kind donations
* Incorporates new event trends
* Works closely with other departments to assist with event planning, bidding, vendors, logistics, and marketing materials.
* Supervises the Events Department OPS logistics staff to include:
* Hiring, training, and scheduling
* Providing guidance and direction to staff on the planning, implementation, and coordination of events
* Supports and models department policies and behavioral expectations.
* Drives a golf cart to traverse the 66 acre estate to provide tours to prospective clients in addition to event logistics.
* Performs other duties and projects as assigned that support department and museum operations.
Important skills relevant to this role include:
* Excellent speaking and writing skills
* High level of attention to detail
* Knowledgeable in Microsoft Office Suite including Outlook, Word, and Excel
* Creative Problem-Solving
* Ability To:
* Effectively train and supervise the work of others
* Work successfully, both independently and collaboratively, with others
* Prioritize and organize work effectively to meet deadlines
* Learn web-based ticketing system (Tessitura)
Serves as the lead Event & Rental Coordinator making policy and customer service decisions in the absence of the Assistant Director of Events and Rentals.
Qualifications
Education
* Bachelor's degree and two years experience or a combination of post high school education and experience equal to six years.
* Note: higher education can substitute for experience at the equivalent rate.
Physical Requirements
* Stand and walk for long periods
* Ascend/descend stairs
* Lift up to 25 lbs.
* Ability to work in all types of weather conditions
Skills
* Valid Driver's License or ability to obtain prior to hire.
* Note: a driving permit is not acceptable.
Preferred Qualifications
Experience
* Event planning
* Restaurant or Catering
* Supervising others
Education
* Bachelor's degree in Hospitality Management
Helpful
The Ringling's administrative offices will be closed from 12/21/2024 - 1/5/2025. Applications received during this period may not be reviewed until the new year.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Your application is not complete until you have attached:
* Position-relevant resume
* Cover letter that includes relevant experience, skills, and education
* Contact information for three references
Considerations
Rate of Pay: $45,000 - $55,000 + but will be based on the education, skills, and experience of the selected candidate. Find out more about our comprehensive benefits and leave package under the FSU Total Rewards section.
Working Hours: 8:00 AM to 5:00 PM Monday - Friday with a one-hour meal period. Please note this role requires a flexible schedule including nights, weekends, special events, and holidays.
* This position is based in Sarasota, FL.
* This is an A&P (Administrative and Professional) position.
* This position requires successful completion of a criminal history background check to include fingerprinting.
* A Work Sample will be administered if selected for interview.
For more information, technical assistance, or should you require accommodations for the application or interview processes, please contact Ringling Human Resources at 941-###-#### or ...@ringling.org.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at: