Wilson Elser is a prominent defense litigation law firm with more than 1,100 attorneys, across 44 offices in or near major markets throughout the United States.Our employees are our lifeblood, and their training and development are managed accordingly. We place the highest premium on building their credentials and investing in their success through outstanding training and mentoring. Our employees are entrusted with meaningful assignments early and often. Combining a steep learning curve with a highly collaborative culture, vast resources and support, a broad and stable base of clients, and an impressive history of growth, Wilson Elser is the destination for individuals looking to pursue a rewarding career.Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Lead Facilities Specialist position.The PositionThe Lead Facilities Specialist is primarily responsible for leading the coordination of the office s facilities maintenance, fostering a productive and comfortable environment for the firm s personnel, clients, and guests. This individual works directly with building management and other outside vendors to schedule and facilitate office moves, repairs, and renovations; prepares offices or workstations for new/visiting personnel; ensures housekeeping tasks have been properly completed; maintains and tracks various office supplies inventory. Other duties may include back-up support and/or coordinating services in the areas of hospitality, reception, mail, copy and fax.What You ll Do
- Oversee and maintain all office facilities and furnishings.
- Handle day-to-day repairs to furniture and equipment.
- Work directly with vendors to supervise installation and complete repairs of equipment and furniture.
- Coordinate facilities issues with the building management company as needed.
- Work closely with building maintenance to coordinate building repairs.
- Coordinate with cleaning crew to ensure service meets the Firm s expectations.
- Work closely with building security command center for any security related issues.
- Coordinate office planning duties, addressing workspace area standards and ergonomic issues. Coordinate office moves.
- Participate in the preparation of bid packages and purchase orders and the awarding of contracts.
- Use on-line system to maintain inventory of supplies.
- As needed, negotiate preferred pricing with vendors and travel locally to retail stores to make purchases.
- Oversee completion of office maintenance and housekeeping tasks, coordinate conference room set-ups and maintenance (stock supplies, configure furniture, etc).
- Assist with preparing of local office events.
- Sort and distribute incoming mail, package, and faxes to the appropriate recipients within the firm.
- Collect and process outgoing mail, ensuring accurate postage and proper handling.
- Operate all copy center equipment including copiers, lamination machine, cutters and other print production equipment.
- Provide copy services for employees.
- Maintain timely production schedule to ensure all printing and copying deadlines are met.
What We re Looking For
- Computer skills: MS Office, Word, and Outlook
- Good communication skills
- Must be able to lift up to 50 pounds
- Must be willing/able to move furniture
- Preferred basic handyman skills
Why Should You Apply?
- Excellent Benefits including a 401k match
- Generous PTO plan
- Excellent growth and advancement opportunities
- Corporate Discount Plans
The annualized salary range for this position is $45,000 to $50,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.Interested?Wilson Elser is a firm focused on its commitment to both their clients and you! Please consider joining our team by sending your credentials to ...@wilsonelser.com and putting Long Island Lead Facilities Specialist in the subject line.We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation, or any other characteristic protected by the law.