About the Opportunity
Our client is a family-owned Developer/Operator/Management company and seeks a dynamic Junior Leasing Admin Assistant to assist the Leasing Team. The Admin Asst must greet, qualify, and show prospective tenants the property while building value and differentiating the community. The Admin Asst will also prepare lease packages, track inventory, generate traffic and comp reports as directed by the Leasing Manager.
Role and Responsibilities
- Answering phones
- Scheduling/coordinating appointments, maintaining busy calendar schedule
- Greeting prospects, return visitors and registering them into our online system (guest cards)
- Generating weekly traffic reports based on guest card data
- Maintaining and ordering office supplies
- Ensure the leasing office is clean, orderly, and well organized
- Conduct presentations of the building's amenities and available apartments to prospective residents
- Facilitate the application process, review documents and conduct lease signings with applicants
- Aid prospects and residents with lease information and with respect to all new leases and lease renewal questions
- Update our listing database (Nestio) with up-to-date listings, listing descriptions, photographs, and pricing
- Distribute and Maintain and accurate list of renewals and renewal status
- Update and maintain the master list of all applicants and the apartment availability/pricing sheet
- General customer service with prospects and residents in the leasing office
- Work with management and leasing team to facilitate move in
- Generate comp reports monthly
- Assist with broker outreach and resident events as needed
- Systems will include:
- On-Site
- Yardi
- Nestio
- Building Link
Qualifications
- Must possess a high degree of proficiency with MS Office products including Word, Excel, PowerPoint, PDF Converter, and Outlook
- Excellent analytical, interpersonal, communication, and organizational skills
- Strong time management skills: ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines
- Able and willing to work independently, with minimal guidance in a fast-paced, demanding environment
- Excellent time management skills
- Ability to meet deadlines while handling multiple tasks simultaneously
- Knowledge of Yardi, Nestio, and On-Site preferred
- Associate or Bachelor's degree preferred
- 2 years or more of real estate or related industry experience highly desirable
Compensation
$47,000 - $50,000 base plus commissions and generous benefits package