Location: Cleveland,OH, USA
Department: Clerk of Courts
Anticipated Work Schedule: 8:30am - 4:30pm
Reports To: Supervisor
Bargaining Unit: COC CWA 4340
Classified or Unclassified: Unclassified
FLSA: Non-Exempt
The purpose of this classification is to perform routine and specialized receptionist, clerical data entry, and clerical accounting work which may include accounts payable and accounts receivable. Clerical duties include processing court filings such as motions, pleadings, journal entries, magistrate decisions, orders of sales in support of both criminal and civil courts. Classification also invoices, receives, records and provides receipts related to court proceedings and requirements; provide general information and assistance to County Court staff, attorneys, and the public. Legal Account Clerk 2s may also perform any duties regularly performed by Legal Account Clerks 1s.
Requirements:
High school diploma or GED, with three (3) years related experience; or an equivalent combination of education, training, and experience.
Responsibilities:
* Prepares, processes, records, and maintains various court records including, but not limited to, journal entries, motions and pleadings, magistrate decisions, orders of sale. Prepares, assesses, processes and records accounting records and financial transactions including accounts payable and accounts receivable. Ensures accuracy and processes a variety of court records and legal documents; calculates costs; dockets and processes returns of sale for foreclosure cases; creates and prepares court issued notices; issues vouchers; prepares remanded, transferred, and removed case files; receives funds and payments by check, cash, and credit card; reviews, verifies, and records required information and transactions; prepares and sets up files, organizes documents, and files information in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents; may prepare, validate, and scan files for digital imaging.
* Maintains the necessary accounting records to support processed transactions related to area of assignment; stamps, records and processes journal entries; directs journal entries to the appropriate workflow queues; records oaths and administrative entries; processes, enters, verifies and reconciles docket entries and numerical or financial data; researches inquiries to provide accurate response.
* Prepares certificates, basic reports, cost summaries, and documentation; verifies court dates; compiles and prepares routine reports; compiles basic technical information related to area of assignment; types, enters, proofreads and processes a variety of documents and data; enters court-related information into department databases; verifies information for accuracy and completeness
* Processes incoming and outgoing mail; retrieves, mails documents; sorts and delivers incoming mail; compiles and prepares documentation for mailing or delivery as needed; sorts, organizes, labels, and addresses outgoing mail; scans outgoing mail; delivers documents in person or through established mail delivery systems; maintains related documentation.
* Responds to questions regarding area of assignment; assists County Court staff, attorneys, businesses, and the public in person or by phone; provides basic information on court policies and procedures; receives and responds to questions and requests for documentation and information; redacts confidential information from documentation provided to the public; researches inquiries to provide accurate response.
Application Process
This is an unclassified position. Human Resources will check your application to make sure you meet the minimum qualifications. HR helps the hiring department decide who to follow up with for interviews and then a job offer. Most of our communication with candidates is through email. Regularly check the email address you gave us in your job profile. Watch your Spam folder, just in case.If we offer you a job, you must pass a drug screen and background check before the offer becomes final. Prior criminal convictions do not automatically disqualify you from employment; the County looks at criminal convictions on a case-by-case basis using the guidelines in Chapter 306 of the County Code.
EQUAL OPPORTUNITY EMPLOYER
Cuyahoga County is committed to fostering a diverse and inclusive workforce, which includes building an environment that respects the individual, promotes innovation and offers opportunities for all employees to develop to their full potential. A diverse workforce helps the County realize its full potential. The County benefits from the creativity and innovation that results when people with different experiences, perspectives, and cultural backgrounds work together. The County is committed to providing equal employment opportunities for all individuals regardless of race, color, ancestry, national origin, language, religion, citizenship status, sex, age, marital status, sexual preference or orientation, gender identity/expression, military/veteran status, disability, genetic information, membership in a collective bargaining unit, status with regard to public assistance, or political affiliation. If you need assistance applying or participating in any part of the candidate experience, contact Human Resources at 216-###-#### and ask to speak with a talent acquisition team member.