Legal Operations Assistant
Onsite in NYC office
Part-Time 24 hours a week job
Tuesday, Wednesday, and Thursday Schedule
It could be 8AM - 4:00PM or 9:00AM to 5:00PM
REMINDER: Before applying, please make sure that the skill Google Suite is not just added on the summary or skill part of your resume. Please add it in every client you worked with and how you use it.
The position has both technical and administrative responsibilities.
It is critical to have proven Google skills as much of the technical responsibilities will be assisting team members with projects using one or more of the Google Suite tools.
Responsibilities:
Technical Support
Assist Global Legal Operations team with providing technical support including:
- Creating and formatting presentations, documents, spreadsheets using Google Slides, Google Docs, and Google Sheets.
- Creating and managing Google Looker Studio reports
- Creating and managing Google Sites
- Managing access to Legal apps built using Onit
- Creating new Google Groups and maintaining existing Google Group membership lists
- Assisting with computer set-up for new GLO employees
- Assisting with routine updates, maintenance, and documentation of Onit apps
Administrative Support
Assist Global Legal Operations team with providing administrative support including:
- Scheduling meetings for Office of the General Counsel (OGC) members and other Global
- Legal Organization (GLO) team members who have larger meetings
- Preparing, monitoring, and following-up on expense reports for OGC members
- Making travel arrangements
- Registering visitors with lobby/security, arranging for security badges
- Booking meeting rooms and visitor offices
- Providing coverage when Chief Legal Office's (CLO) admin is absent
Required Competencies:
- Creative problem-solver with a collaborative, friendly and energetic personality
- High-level of expertise with Google Suite of tools, particularly Google Slides, Docs, and Sheets, as well as Microsoft Word, Excel, and PowerPoint.
- Knowledge of Looker Studio is a major plus