The candidate will be responsible for assisting attorneys and paralegals in all stages of criminal and civil litigation matters. The candidate should feel comfortable working in a fast-paced environment completing tasks such as assisting senior partners with time entry, maintaining firm calendar and electronic case files, document formatting, handling a variety of administrative duties, and completing other ad-hoc requests, as needed.
Responsibilities
- Pull electronically filed documents from a variety of state and federal court dockets.
- Organize electronic case files and keep them up to date.
- Maintain and update the firm calendar with deadlines, hearings, etc.
- Create shells of, proof, and format case related documents such as letters, notices, and discovery requests/responses.
- Assist with collecting and entering time into billing program for senior partners.
- Complete a variety of ad-hoc requests from senior partners.
- Sort incoming mail and prepare/send outgoing mail via USPS or FedEx.
- Prepare and submit large print projects to vendor for attorneys.
- Maintain attorneys e-filing accounts and assist with admission applications (i.e., pro hac vice applications, federal bar admissions, etc.).
- Liaison with IT firm to relay tech issues on behalf attorneys/the firm, coordinate onboarding of new team members, and oversee office visits.
- Handle administrative tasks such as order/stock supplies, schedule shredding pick-ups, print/scan documents, and handle coffee/food logistics for firm and client meetings.
- Add clients and other firm visitors to the guest portal and greet them upon arrival.
- Maintain kitchen pantry and office supplies.
Experience
- 2+ years as Litigation Legal Assistant in a private firm.
- 2+ years collecting and entering billable time for senior partner(s).
- Experience with Microsoft programs (Outlook, SharePoint, Word, Excel).
- Experience with Clio is preferred but not required.
Qualifications
- Bachelor's degree or equivalent
- Ability to work overtime.
- This position is full time in office.
- Must be able to lift 15lbs+ boxes of supplies.
Candidates should apply through LinkedIn post. Please do not direct questions or submit applications directly to CSV.