A Legal Assistant with 5+ years' experience in a law firm environment, specifically within Estate Planning, is needed for a hybrid role in Uniondale, NY. This role is integral to supporting multiple attorneys, ensuring seamless daily operations and client interactions. The ideal candidate is proactive, detail-oriented, and adept at handling legal documentation and administrative tasks while maintaining a high level of professionalism and organization.
Legal Assistant Responsibilities:
- Provide comprehensive administrative support tailored to individual attorney practices, priorities, and preferences.
- Manage and coordinate attorneys' calendars, scheduling meetings, conference calls, and virtual engagements.
- Assist with creating, formatting, and proofreading retainer letters, agreements, contracts, complaints, motions, and other legal documents.
- Handle straight typing and ensure accuracy by proofreading work before submission.
- Prepare, format, and proofread complex legal documents, including Wills, Trusts, Health Care Proxies, Living Wills, and Powers of Attorney.
- File legal documents electronically on court websites (ECF/NYSCEF/AAA).
- Maintain and organize case files, monitor deadlines, and document case progression in Time Matters.
- Maintain consistent client communication and exhibit patience, empathy, and professionalism.
- Assist with attending Will signings and other client-facing activities as needed.
- Answer and manage telephone calls, correspondence, and emails.
- Submit expense and reimbursement reports using Chrome River.
- Handle data entry of daily attorney time using iTimekeep or Expert Time.
- Perform scanning, copying, and filing tasks with precision.
Legal Assistant Qualifications:
- Minimum 5 years' law firm experience, particularly in Estate Planning or Trusts and Estates.
- Familiarity with legal processes and terminology, including preparation of estate-related legal documents.
- Ability to type 60+ WPM with exceptional spelling, grammar, and organizational skills.
- Proficiency in electronic filing systems (e.g., ECF/NYSCEF/AAA).
- Experience with case management software like Time Matters and document management tools such as NetDocs is a plus.
- Strong multitasking ability with the capacity to work independently and collaboratively in a team setting.
- Comfortable with evolving legal technology and open to skill enhancement opportunities.
Hybrid Hours: Monday-Friday, 9am – 5pm with the flexibility to work overtime when needed. 60% office, 40% remote.