Location: Sioux City,IA, USA
We are seeking a highly organized and professional Legal Receptionist to join our team. As the first point of contact for clients, visitors, and callers, the team member will play a crucial role in maintaining a welcoming and efficient office environment. They will provide administrative support to the legal team, assist with client intake, and ensure smooth operations in the front office.
JOB RESPONSIBILITIES:
The responsibilities include, but are not limited to, the following:
* Greet and welcome clients, visitors, and guests in a courteous and professional manner.
* Answer, screen, and direct incoming phone calls to the appropriate legal staff.
* Maintain and manage the front desk area, ensuring it is clean, organized, and welcoming.
* Manage scheduling for attorneys, including appointments, meetings, and court dates.
* Process incoming and outgoing mail, packages, and faxes.
* Assist with client intake by gathering preliminary information and preparing files.
* Assist in the preparation of legal documents and filing them in the appropriate systems or databases.
* Maintain and update client records and case files in compliance with firm policies and confidentiality requirements.
* Coordinate conference room bookings and ensure all necessary supplies and equipment are set up for meetings; to include making coffee and stocking beverage supplies.
* Provide administrative support to attorneys and other team members, including document preparation and filing, as needed.
* Handle basic office tasks such as ordering office supplies, processing invoices, and managing office equipment.
* Other duties as assigned.
JOB SPECIFICATIONS:
Required:
* High School Diploma, postsecondary training preferred
* 1+ year(s) law firm experience, encouraged
* Paralegal certification or degree, preferred
* Previous experience with Zola Suite or another legal database software program, preferred
* Strong organizational skills and attention to details
* Excellent verbal and written communication skills
* Positivity and ability to work well as part of a team
* Proficient Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook
Physical Requirements
* Prolonged periods sitting at a desk and working on a computer.
* Must be able to lift up to 15 pounds at a time.
Goosmann Law Firm is an equal opportunity and at-will employer.