Legal Receptionist
: Job Details :


Legal Receptionist

Goosmann Law

Location: Sioux City,IA, USA

Date: 2024-12-15T08:52:10Z

Job Description:

We are seeking a highly organized and professional Legal Receptionist to join our team. As the first point of contact for clients, visitors, and callers, the team member will play a crucial role in maintaining a welcoming and efficient office environment. They will provide administrative support to the legal team, assist with client intake, and ensure smooth operations in the front office.

JOB RESPONSIBILITIES:

The responsibilities include, but are not limited to, the following:

* Greet and welcome clients, visitors, and guests in a courteous and professional manner.

* Answer, screen, and direct incoming phone calls to the appropriate legal staff.

* Maintain and manage the front desk area, ensuring it is clean, organized, and welcoming.

* Manage scheduling for attorneys, including appointments, meetings, and court dates.

* Process incoming and outgoing mail, packages, and faxes.

* Assist with client intake by gathering preliminary information and preparing files.

* Assist in the preparation of legal documents and filing them in the appropriate systems or databases.

* Maintain and update client records and case files in compliance with firm policies and confidentiality requirements.

* Coordinate conference room bookings and ensure all necessary supplies and equipment are set up for meetings; to include making coffee and stocking beverage supplies.

* Provide administrative support to attorneys and other team members, including document preparation and filing, as needed.

* Handle basic office tasks such as ordering office supplies, processing invoices, and managing office equipment.

* Other duties as assigned.

JOB SPECIFICATIONS:

Required:

* High School Diploma, postsecondary training preferred

* 1+ year(s) law firm experience, encouraged

* Paralegal certification or degree, preferred

* Previous experience with Zola Suite or another legal database software program, preferred

* Strong organizational skills and attention to details

* Excellent verbal and written communication skills

* Positivity and ability to work well as part of a team

* Proficient Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook

Physical Requirements

* Prolonged periods sitting at a desk and working on a computer.

* Must be able to lift up to 15 pounds at a time.

Goosmann Law Firm is an equal opportunity and at-will employer.

Apply Now!

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