Job Description
This Newport Beach Law Firm, comprised of a dynamic team is looking for a stellar Legal Receptionist. A full-time position with great benefits awaits!
Duties & Responsibilities:
- Act as first point of contact for the firm by greeting and checking in clients at the front desk
- Answer and route all incoming calls, provide case updates to clients and forward messages to the corresponding legal team
- Review, sort, scan and distribute incoming and outgoing mail
- Organize and maintain a large volume of e-documents and case records
- Collaborate on time sensitive legal projects and participate in bi-weekly team meetings to provide status updates
- Perform legal research using various online resources
- Follow up with clients and assist in case document preparation
- Perform a high volume of data entry and data processing assignments
- Oversee organization and cleanliness of communal office/meeting spaces
Required Skills:
- Excellent verbal and written communication skills
- Strong work ethic and high-level attention to detail
- Ability to work in fast-paced environment with rolling deadlines
- Strong organizational, analytical and proactive problem solving skills
- Excellent interpersonal and client service skills
- Ability to multi-task, prioritize and manage multiple workloads
- Must be a team player and able to assist in special projects as needed
- Willingness to learn and adapt to new systems and processes
- Must be able to adhere to all internal firm policies and procedures
Required Qualifications:
- BA/BS degree
- Microsoft Office Suite: 4 years (emphasis on Outlook, Word and Excel)
- Adobe Acrobat: 2 Years
- Ability to work Monday - Friday (business hours of 9:00 AM - 5:30 PM)
- Flexibility to work overtime as needed
We provide our employees with great benefits that feature employer paid medical insurance, dental insurance, vision insurance, life insurance, LTD insurance, 12 observed firm holidays, paid time off, paid sick leave, 401(k) retirement plan contribution and annual performance-based bonus. Additional office perks include: Bagel Mondays, a multitude of office snacks/beverages and catered lunch on Fridays.
This job requires U.S. worker authorization. Must pass background check.