Legal Secretary
: Job Details :

Salary: $49,920.00 - $62,400.00 AnnuallyLocation : Decatur, ILJob Type: Full-Time Benefited EmployeeJob Number: 18-00342 Department: LegalOpening Date: 01/07/2025Closing Date: ContinuousJob Summary Are you an organized and detail-oriented professional ready to support the growth and vitality of our community? Join our dynamic team at the City of Decatur as a Legal Secretary. You'll be the backbone of our operations, providing crucial support to the Legal Department. Key Responsibilities

Prepares, types, files and distributes forms, letters, memos, complaints, instructions, check requests, and various other confidential documents relevant to the Legal Department.

Receives, opens and routes mail to include responding to correspondence regarding general information.

Prepares necessary documents and lists for processing of demolitions.

Answers departmental telephone calls, takes messages, schedules appointments, and answers or directs inquiries.

Assists in preparation of ordinances, resolutions, and supporting documents for presentation to Council.

Maintains appointment calendar for scheduling.

Operates standard office equipment to include personal computer, typewriter, calculator, copier, scanner and fax.

Assists in preparation of routine court pleadings, motions, legal briefs, ordinance violations, and supporting documents.

Performs other related work as required

Needed Knowledge & Skills

High school graduate or equivalent supplemented by courses in typing and office practices and two years experience in law office work to include typing, filing, and operating various office equipment or any equivalent combination of education and experience.

Knowledge of legal terminology and the confidentiality necessary to perform various clerical work relevant to the legal department.

Knowledge of the office practices and procedures of the legal and executive departments.

Skill in typing, filing, organizing and maintaining various reports, records, correspondence and other legal documents.

Skill in operating various standard office equipment to include computers, copier, scanner, etc.

Skill in scheduling appointments and reservations for conference rooms.

Skill in answering and routing departmental inquiries.

More Details ResidencyEmployees are required to reside within the corporate limits of Macon County or any municipality extending into Macon County. Upon initial appointment, employees may reside outside these limits, but must comply with the residency requirement within 12 months to maintain employment.To ApplyIf you're looking for a role where your skills in organization and communication can shine, this position could be the perfect fit for you! Join us and contribute to our team's success.Enjoy a generous package of perks including: • Competitive Benefits: 12 paid holidays, comprehensive health benefits, excellent retirement pension plan, paid vacation, and sick leave.•Dedicated Health Center: Free check-ups/physicals, chronic condition management, bloodwork, immunizations, and numerous free prescriptions for employees and dependents •Tuition Reimbursement: Support for ongoing education and professional developmentComplete an application at the link below with all requested relevant information. Incomplete applications will be rejected. Downloading a resume can prefill some application sections.Candidates will be subject to a pre-employment drug screen, physical and background check post offer. The City of Decatur is a drug-free workplace. This includes marijuana.SICK LEAVE: 10 days of sick leave credit on first day of employment; thereafter 1 day per month granted, accumulative to 240 days VACATION: After completion of six months of continuous service, 5 duty days; 3 weeks after 1 year of service; 4 weeks after 10 years of service; 5 weeks after 20 years of service; 1 additional duty day per year after 25 years of service (to a maximum of 30 duty days) HOLIDAYS: New Year's Day Labor Day Martin Luther King's Birthday Veterans Day Presidents' Day Thanksgiving Day Good Friday Day After Thanksgiving Juneteenth Christmas Day Memorial Day Independence Day Two Unscheduled Holidays PENSION: Employees of the City of Decatur contribute to the Illinois Municipal Retirement Fund (IMRF) at the rate of 4.5% per pay. The City of Decatur also contributes a percentage for the employee each pay. Employee contributions are refundable if employment ends before retirement. OTHER: The City offers a three-tier health insurance plan for employees and their dependents. Employees contribute toward the monthly premium for single coverage and/or family coverage through payroll deduction. The City provides a life insurance policy at one times the annualized salary plus an additional $5,000 at no cost to the employee. Dependent coverage is offered. Employees may purchase additional term life on a voluntary basis. Employees also may purchase additional term life insurance sponsored by IMRF. Employees may contribute to a Flexible Spending Account for Medical and/or Dependent Care Expenses. Employees may participate in a voluntary group dental and vision insurance plan. Deferred compensation is also available.To learn more details click to view policy F-101.