THE FIRM At Alston & Bird, an international law firm, we take pride in our work through impactful communication, collaboration, and community involvement. Our company culture has been recognized for Fortune magazine's 100 Best Companies to Work For© for 25 years in a row. This accolade, along with many others, fosters a continuous drive for innovation and professional development amongst our employees. Here at Alston & Bird, we have built a foundation of trust, consistency, and humanity that contributes to our overall success.
JOB DESCRIPTION The New York office of Alston & Bird is accepting applications for the position of Legal Support Assistant.
Please note that this position is intended for individuals interested in pursuing a career within the administrative team of a law firm. Candidates that are considering attending law school in the future should apply for a paralegal and/or case assistant role. As a Legal Support Assistant, you will be a critical part of Alston & Bird's world class professional service staff. You will be part of a team that delivers a high level of customer service, known as Alston & Bird's TOP ECHELON service, supporting our internal and external clients.
ESSENTIAL DUTIES - Work alongside Legal Administrative Assistants to support with various administrative duties and projects for attorneys.
- Using Chrome River, process expense reports in a timely manner for reimbursement.
- Assist with entering in attorney time records into the time entry application prior to deadlines.
- Coordinate travel and create detailed itineraries.
- Reserve conference rooms and coordinate meeting details, such as technology, food and beverage requirements.
- Assist with drafting and formatting correspondence.
- Process UPS shipping labels.
- Create and quality control mailing projects, labels, nametags.
- Answer incoming calls for lawyers and redirect as needed.
- Handle incoming mail with confidentiality.
- Serve as back-up to Guest Services Specialist.
- Miscellaneous administrative tasks.
SKILLS NEEDED TO BE SUCCESSFUL - Knowledge of and experience with general office software such as Microsoft Word, Excel, and Outlook is preferred.
- A working knowledge of general office procedures and filing techniques, along with the capability to concentrate on details and prioritize work is essential.
- Ideal candidates should have the ability to work independently, communicate effectively, efficiently handle a shifting workload, and analyze complex situations.
- Strong candidates will offer flexibility to extend their working hours occasionally when required by business need. This includes performing a variety of administrative duties including: project work; database entry; file maintenance; file organization; file indexing; file closing; preparation of file labels and folders; document production; binder organization; and assisting with copying.
EDUCATION & EXPERIENCE - Previous experience in a professional work environment.
- A four-year college degree is preferred.
- General knowledge of Microsoft Word, Excel, Power Point and Outlook is highly desirable.
The salary range for this position is $55,000 - $65,000 and represents the Firm's good faith minimum and maximum range for this role at this time of posting. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, and locations. This range is specific to our New York City office and may not be applicable to other locations.
EQUAL OPPORTUNITY EMPLOYER Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices. The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time. Professional business references and a background check will be required for all final applicants selected for a position. If you need assistance or an accommodation due to a disability you may contact us at ...@alston.com. Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.