Litigation Paralegal/Mailroom Admin
: Job Details :

About Us:

Fast Lab Technologies is a leading medical laboratory dedicated to providing high-quality diagnostic testing services. We are committed to upholding the highest standards of compliance, ethics, and patient care.

Job Summary:

We are looking for an experienced Full-Time Litigation Paralegal/Mailroom Admin to assist our in-house legal team. The ideal candidate will have 7+ years experience in a Paralegal role supporting a wide range of legal functions and have 3+ years of experience supporting attorneys in litigation, preferably in Healthcare. This is a full-time hybrid role with 3 days (Mon, Weds, & Thurs) onsite at 1178 Broadway, New York, NY, and Tuesday and Friday working remotely from home. Other major responsibilities will include; sorting and distributing of the company mail via computer scanning, processing of outgoing mail, and handling of billing/claims, legal, medical, and payroll/HR documents.

Key Responsibilities:

Paralegal

• Collects, compiles, and organizes evidence and legal documentation for attorney review
• Researches case-related factual issues using in-house files and outside reference sources, such as laws, regulations, and legal decisions and articles
• Assists with the preparation, filing, and service of contracts, filings, and pleadings
• Interviews clients, witnesses, and experts
• Acts as a liaison among all parties for scheduling and sharing information
• Organizes and manages documents, including creating spreadsheets and retrieval systems
• Coordinates the collection, review, and production of documents and responds to discovery requests
• Assists with trial preparation, including the assembly of exhibits, witness binders, and appendices for depositions and court filings
• Compiles information and prepares statistics, charts, graphs, and other summaries to detail the findings
• Files exhibits, briefs, appeals, and other legal documents with the court and opposing counsel
• Uses legal software and databases to assist lawyers and clients
• Assists legal team with research, reporting, analysis, and

Mailroom Admin

• Sorts and delivers incoming mail by department and/or employee to ensure timely distribution.
• Uses a computer scanner to distribute incoming mail virtually.
• Picks up company mail from the building mailroom.
• Uses Slack to distribute mail virtually and communicate with team members.
• Operates mail machines including the postage meter, photocopying machine, and mail folding and inserting machine.
• Processes and weighs outgoing mail.
• Maintains records of receipt, mailing dates, and other required information by use of spreadsheet.
• Replenishes postage on the postage meter as needed.
• Stocks office supplies as needed.
• Performs other related duties as assigned.

Qualifications:

• Associates degree in paralegal studies or Certified Paralegal (NFPA's PCCE or PACE).
• Minimum 7 years of paralegal experience.
• At least 3 years supporting attorneys in litigation, preferably in healthcare (not personal injury or worker's compensation).
• Excellent computer skills.
• Must have advanced knowledge and experience using scanners and spreadsheets.
• Advanced understanding for sorting claims/billing, medical, legal, and payroll/HR documents.

Disclaimers: This job description is not all inclusive of duties, other responsibilities can be added and modified based on business needs at any time, with or without notice.

EEO Statement

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

ADA Statement

The Americans with Disabilities Act (ADA) and the Americans with Disabilities Amendments Act (ADAAA) are federal laws that require employers with 15 or more employees to not discriminate against applicants and individuals with disabilities and, when needed, to provide reasonable accommodations to applicants and employees who are qualified for a job, with or without reasonable accommodations, so that they may perform the essential job duties of the position.

It is the policy of Fast Lab Tech to comply with all federal and state laws concerning the employment of individuals with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC). Furthermore, it is the company policy not to discriminate against qualified individuals with disabilities in regard to application procedures, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment.