SUMMARY: - Prepare financial data and assist in the administration of the system's business affairs as related to local school accounting
ESSENTIAL DUTIES AND RESPONSIBILITIES: - Maintain a complete and systematic set of records for all financial transactions of the school
- Record detail of school financial transactions on computerized accounting system
- Prepare financial statements, income statements, or other reports needed to reflect financial condition of the school; submit all required reports promptly
- Issue purchase orders, receive and review invoices for payment, match invoices to purchase orders and receiving documentation, review for proper account charge numbers, ensure that vendors are paid promptly
- Record cash receipts, prepare deposits and make daily deposits of cash
- Reconcile monthly bank statement to school general ledger accounts
- Assist in preparing annual school budget, including athletics and all school sponsored clubs
- Prepare athletic ticket sales and reconciliation reports
- Prepare and maintain payroll records and submit to Central Office for processing
- Trace errors and record adjustments to correct postings to incorrect accounts
- Maintain inventory control records
- Assist with year-end closing as it relates to local school accounting
- Composes and types correspondence
- Files correspondence and other records
- Answers telephone and gives information to callers or routes calls to appropriate official
- Greets visitors, ascertains nature of business and directs visitors to proper destination
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: - Other duties as assigned.
QUALIFICATION REQUIREMENTS EDUCATION & EXPERIENCE: - Associate or two-year degree in Accounting/Business or prior experience in Accounting/Business/Bookkeeping/Information Technology
- Previous experience in computerized accounting systems
- Bachelor Degree in Accounting/Business preferred
- Note: Applicants for this position may be required to take and pass a basic accounting test administered by Decatur City Schools prior to being interviewed for the position
LANGUAGE SKILLS: - Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routing reports and correspondence.
- Ability to speak effectively before groups of students, teachers, and parents.
MATHEMATICAL SKILLS: - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent.
REASONING ABILITY: - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
- Ability to effectively present information in one-on-one and small group situations.
CERTIFICATES, LICENSES & REGISTRATIONS - Valid Alabama Driver's License
PHYSICAL DEMANDS: - While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, or hear.
- The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls and reach with hands and arms.
- The employee is occasionally required to bend, stoop, squat, climb stairs, crouch kneel, and balance.
- The employee must frequently lift and/or move up to 10 pounds.
- The employee is occasionally required to push, pull, carry, life, and/or move up to 50 pounds.
- Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT: - The noise level in the work environment is usually moderate.
- The employee is occasionally exposed to outside weather conditions.
SALARY: - Salary schedules are found on the main Decatur City Schools website, available here . (Please right-click and select Open in New Tab to view our salary schedules.)
- Listed below are items that may be necessary to complete your employment process in order to compute your annual salary. It is your responsibility to provide us with this requested information in order to receive your accurate salary.
- We need verification of previous public school teaching experience. Use the following information when requesting verification of experience from your past employment at other boards of education:
- Within the state of Alabama, experience must be verified on Supplement EXP
- Outside the state of Alabama, we must have a letter (on school district letterhead) or public school district form showing beginning and ending dates stating your years of service and position held while employed
- Credit is awarded for public school experience only, private, parochial, or similar experience will not be accepted
- Experience must be full time at least 50%-100% of the academic year
- Administrative credit will be awarded only for experience in the same position, i.e., principal for principal position as stated in the salary schedule
- Transfer Sick Leave: If you have sick leave from another state school system or from another state of Alabama agency, you must have a Sick Leave Transfer form sent from your previous employer to our Human Resources department
Equal Opportunity Employer: The preceding job description has been designed to indicate the general nature and level of work performed by an employee(s) within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of an employee(s) for this job.The Decatur City School System does not discriminate on the basis of race, color, disability, sex, religion, national origin, or age in its programs, activities, or employment and provides equal access to the Boy Scouts and other designated youth groups. The Title IX Coordinator for Decatur City Schools is responsible for handling inquiries regarding the non-discrimination policies. The Title IX Coordinator can be reached by calling the Decatur City Board of Education at (256) ###-####.