Location: all cities,CA, USA
Overview
We are seeking a detail-oriented and organized Trucking Dispatcher to manage and coordinate the collection of essential documents related to our trucking operations. The ideal candidate will ensure compliance with regulations, maintain accurate records, and facilitate communication between drivers, clients, and regulatory agencies.
Key Responsibilities:
1. Document Collection:
- Gather and verify required documents from drivers, including bills of lading, delivery receipts, inspection reports, and permits.
- Ensure all paperwork is completed accurately and submitted on time.
2. Communication:
- Act as the primary point of contact for drivers regarding document submissions and compliance requirements.
- Communicate with clients and other stakeholders to confirm document requirements and resolve any issues.
3. Record Keeping:
- Maintain organized digital and physical filing systems for all collected documents.
- Update and manage databases to track the status of document submissions and compliance.
4. Compliance:
- Monitor and ensure compliance with federal, state, and local regulations related to trucking documentation.
- Assist in preparing for audits by ensuring all required documents are readily available.
5. Scheduling and Coordination:
- Coordinate with drivers to ensure timely submissions of documents before and after trips.
- Manage schedules to facilitate efficient operations and avoid delays.
6. Problem Solving:
- Address and resolve any discrepancies or issues with documentation promptly.
- Provide support to drivers and clients in understanding document requirements.
Qualifications:
- High school diploma or equivalent; additional education in logistics or transportation management is a plus.
- Previous experience in dispatching, logistics, or a related field preferred.
- Strong organizational skills and attention to detail.
- Excellent communication skills, both verbal and written.
- Proficiency in Microsoft Office Suite and experience with dispatch software.
- Ability to work under pressure and handle multiple tasks simultaneously.
Working Conditions:
- Full-time position with potential for overtime.
- Office-based role with occasional fieldwork as needed.
- Fast-paced environment requiring adaptability and quick decision-making.
Salary:
- Competitive salary based on experience.