About Naftali Inc
Since 2009, Naftali Inc has crafted seamless travel experiences for millions. We offer a curated collection of top brands like Badgley Mischka, Miami CarryOn, Nautica, Elle, and Bobcat, ensuring you find the perfect luggage, bags, and accessories for every adventure.
About the Role
We are seeking an organized and proactive Logistics Coordinator to join our team. The ideal candidate will have at least 3 years of experience in logistics coordination or a similar role. The ideal candidate will have a keen attention to detail and the ability to manage multiple tasks in a fast-paced environment. You will play a crucial role in ensuring the smooth and efficient movement of goods throughout our supply chain.
Key Responsibilities
- Shipment Coordination: Print new shipment documents from suppliers and process daily emails.
- Customs & Compliance: Create Importer Security Filings (ISF) and send to customs broker 24 hours before Estimated Time of Departure (ETD) from origin. Send all necessary documents for customs clearance, including commercial invoices, packing lists, and dangerous goods declarations (if required). Ensure FDA NDC compliance for all alcohol products.
- Inventory Management: Maintain an accurate inventory of warehouse products, including regular updates to Google Drive for shipment status. Verify physical and automated inventory, address discrepancies, and run reports on sales of items from the previous year (3-month period) for sales projections.
- Incoming Shipments: Ensure all pending payments to suppliers are cleared for telex release. Confirm freight payment and release with forwarder. Request arrival notices and freight invoices from forwarders 5 days prior to scheduled arrival, verify customs and FDA release with customs broker for shipments arriving within 3 days, obtain delivery order per container and send instructions to trucker for pick-up.
- Order Processing: Ensure all orders are properly prepped, labeled, and loaded for shipment. Sign off on sales orders and bills of lading when checked and loaded. Monitor open sales order report daily to ensure timely processing. Verify orders with sales and bills of lading and monitor open orders to ensure timely fulfillment.
- Invoice Transfers: Transfer invoices to Quickbooks from Sellercloud with Sellercloud's Quickbridge software.
- Logistics & Transportation: Negotiate rates with logistics providers, experience in negotiating with multiple carriers to ensure the best cost-to-service balance, and aiming for the lowest landed costs with optimal transit times.
- Supplier Management: Work with suppliers to manage pending orders, place new orders, and request samples. Coordinate product quality inspections and communicate via WeChat & WhatsApp for urgent matters.
- Process Improvement: Continuously seek opportunities to optimize logistics processes and reduce costs.
Required Skills & Qualifications
- Proficiency with Microsoft Outlook, Excel, SellerCloud, Google Sheets, and Shipping Software: Experience in managing shared documents and maintaining accurate records.
- Intermediate Knowledge of QuickBooks: Proficiency in managing financial records and inventory data.
- Intermediate Knowledge of SellerCloud: Experience in handling orders and managing inventory.
- Strong Communication Skills: Ability to communicate effectively with suppliers, customs brokers, and team members. Must have experience working with international suppliers.
- Attention to Detail: A meticulous approach to managing inventory, orders, and shipment documentation.
- Problem Solving: Ability to troubleshoot and resolve issues quickly and efficiently.
- Flexibility: Willingness to work during evening hours to communicate with overseas suppliers as needed.
Benefits
- Health insurance (50% covered by the company for the employee)
- Generous employee discounts
- 6 major holidays off
- 10 PTOs on first year, 13 PTO days per year after.
- Competitive salary
- Opportunities for growth and career advancement
If you're ready to take on a key role in our logistics operations, we'd love to hear from you! Apply today to join our team.