PHMC is proud to be a leader in public health. PHMC requires all employees to be fully vaccinated for COVID-19 before the first day of employment. We will offer the vaccination at no cost via our Health Centers.DEPARTMENT: Philadelphia Department of Public Health (PDPH)DIVISION: Division of Disease Control (DDC)PROGRAM: Public Health Preparedness (PHP)JOB OVERVIEW:The Philadelphia Department of Public Health (PDPH), through its Public Health Preparedness (PHP) program within the Division of Disease Control, is the lead administrative and planning agency for public health emergency preparedness and response in the City of Philadelphia. BT-PHP is responsible for establishing local public health preparedness priorities; developing and testing response plans; coordinating with local, state, and federal partners; and managing the public health response to real events.The Logistics Manager will oversee the planning and coordination of all logistical aspects of public health preparedness and response for the Philadelphia Department of Public Health, including supervision of a Logistics Unit. Typical duties include strategic planning to support response initiatives; ensuring a state of readiness for all supplies and equipment; ensuring smooth deployment of resources during emergency preparedness drills, trainings, and real responses; and supervising staff responsible for logistical tasks for the Public Health Preparedness and COVID-19 Services Programs. This position will work closely with staff to ensure that the program is prepared to respond to public health emergencies.This position is Monday through Friday, 8:30 a.m. to 5:00 p.m., with occasional work after hours and on weekends to support program activities. This is a grant-funded position; continuation of the position is contingent upon sustained funding. All City and City-embedded employees should expect to work in the office or in the field full-time as of July 15th, 2024.This is not remote work. The applicant will work from the Health Department offices or other locations as assigned. This job may require moderate physical effort including lifting materials and equipment of less than 50 pounds and involves viewing a CRT or VDT screen 50 to 75 percent of the time. The position requires responding to public health emergencies on short notice and some after-hours activities to achieve program objectives.This position reports to the Public Health Preparedness Program Manager.RESPONSIBILITIES:
- Oversee the Public Health Preparedness Program Logistics Unit, including supervising staff, creating workflows, documenting SOPs, and ensuring readiness for urgent responses.
- Maintain responsibility for the development and execution of logistical elements of public health emergency response plans.
- Oversee deployment and recovery of all program inventory and oversee development and maintenance of inventory management systems for both COVID-19 supplies and other emergency response supplies.
- Develop a staff training program to build readiness in inventory management and deployment and tracking of materiel.
- Understand logistical elements of responses involving medical countermeasures, including utilization of federal inventory management systems, and oversee the requesting, tracking, and reporting of products.
- Supervise site surveys, including accessibility evaluations, and ensure maintenance of records for all facilities PDPH may use during a public health emergency.
- Develop and maintain distribution and transportation plans for all-hazards responses and ensure staff compliance with transportation protocols.
- Train and oversee staff to manage the organization, transportation, set-up, break down, and safe return of all program supplies and equipment during trainings, drills, and real responses.
- Liaise with government and private partners to coordinate logistical planning operations.
- Support the Assistant Program Manager to address information technology needs for the program, including coordinating with Health IT to manage maintenance and upgrades on existing systems, troubleshoot issues, and ensure readiness of technology equipment for emergency responses.
- Develop trainings, SOPs, and procedural manuals for all systems and processes related to logistics, as well as maintain a Resource Management Plan that outlines overarching strategies to procure, maintain, deploy, and recover resources during emergency response.
- Support program procurement activities in collaboration with Program Management, such as identifying appropriate items for purchase, getting quotes from vendors, compiling orders, tracking purchases, and liaising with Division Fiscal staff.
- Oversee operations of DDC warehouse spaces.
- Ensure effective management of COVID-19 and other emergency medication supplies through the development of plans and manuals and train staff to standard operating procedures and safety considerations.
- Continually assess gaps and course correct.
- Supervise staff performing warehouse management activities and liaise with support staff from other Division programs.
- Conduct other response-related logistics activities in support of the mission of the Division of Disease Control, including distribution of medical countermeasures, procurement of supplies, and support of transportation plans and logistics staffing.
- Perform other duties as assigned.
Perfect candidates don't exist! You are encouraged to apply if the above duties interest you and the sum of your professional and academic experience balance to overcome the absence of some of the education or experience preferences highlighted below.SKILLS:
- Working knowledge of Microsoft Office applications
- Strong written and verbal communication skills
- Detail-oriented with excellent organizational skills
- Ability to communicate effectively and work with various teams
- Flexibility, professionalism, and the ability to manage multiple projects simultaneously are highly valued attributes.
- A valid driver's license is required.
EDUCATION: Minimum of a bachelor's degree, preferably in public health or a related fieldEXPERIENCE:
- Three or more years of experience working in public health, emergency management, or a related field
- One or more years of supervisory experience
- Preferred: Knowledge of or experience in inventory management and supply chain logistics, information technology, transportation planning, and administrative functions
SALARY: $75,000 - $80,000Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time.CONTACT INFORMATION:At the Philadelphia Department of Public Health, we value health justice and equity. Our work is guided by a commitment to all people's health and humanity, and we recognize the impact that health disparities have on our city's diverse population. We are dedicated to building a staff that reflects the diversity of Philadelphia. We are an EEO employer and we are committed to providing a diverse, inclusive, safe workplace free from discrimination, sexual harassment, intimidation, or retaliation.Applicants who are originally from and live in the Philadelphia area are strongly encouraged to apply.To apply, please submit the following to Alyssa Jacobsen:
- A resume or CV
- A cover letter that includes:
- Your experience in or with Philadelphia, if any
- Your past or proposed contributions to diversity, equity, and inclusion
Alyssa Jacobsen, MAWorkforce Manager, Bioterrorism and Public Health Preparedness ProgramPhiladelphia Department of Public Health, Division of Disease Control1101 Market Street, 12th FloorPhiladelphia, PA 19107...@phila.govPHMC is an Equal Opportunity and E-Verify Employer. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)