Position Type: Secretarial/Clerical/General/Medical SecretaryDate Posted: 12/2/2024Location: Riverdale SchoolDate Available: 01/07/2025Closing Date: 12/11/2024JOB TITLE: Main Office School Secretary (FLSA: Non-exempt) JOB LENGHTH: 8-hour day while students are in session. This is a 10-month position. JOB OBJECTIVE(S): A Main Office School Secretary that works in the GMSD school system has primary objectives that are to assist with greeting customers, organizing meetings, managing calendars, keeping records, and executing verbal and written communications that are delegated from the principal. MINIMUM QUALIFICATIONS:
- High school diploma (or GED)
- Sufficient experience so that with appropriate training, services may be provided in the specific role for which employed
- Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable
RESPONSIBILITIES AND ESSENTIAL DUTIES: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
- Greets all visitors courteously, determines their needs, and directs or escorts them to the proper person
- Performs general responsibilities as directed by the principal
- Maintains job standards and training for assigned tasks (i.e. medical records, attendance assistance, reception, etc.)
- Maintains correspondence, invoices and other records in an efficient manner
- Types a variety of materials such as letters, reports, memos, and administrative reports
- Maintains school activity and principal's calendar, as needed. Assists other administrators as needed.
- Performs other duties that may be assigned by the principal.
SKILLS AND ABILITIES REQUIRED
- Customer service skills that are friendly and courteous
- Organizational skills that are detailed orientated
- Proficient in the use of microcomputers to include spreadsheet, database and word processing applications
- Knowledge of basic office procedures and equipment
- Ability to communicate effectively by oral and written means
- Ability to establish and maintain positive and cooperative working relationships
- Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable
EVALUATION
- Performance of this job will be evaluated according to procedures established by the Human Resources Department.
WORKING CONDITIONS
- Standard office environment
SUPERVISORY RESPONSIBILITIES
- Does not directly supervise any individuals.
PHYSICAL REQUIREMENTS
- Significant standing; some walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, handling, pushing, and pulling. Must have the ability to lift 60 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.
GMSD offers education and employment opportunities without regard to race, color, creed, national origin, religion, sex, disability, genetic information, or age.Attachment(s):
- Main Office School Secretary Job Description