Job DetailsJob LocationflyExclusive - KINSTON, NCPosition TypeFull TimeEducation LevelHigh SchoolTravel PercentageNoneJob ShiftDayJob CategoryAdmin - ClericalDescriptionWhy start your new career with flyExclusive: FlyExclusive is a dynamic and growing company with a strong commitment to safety, service, and excellence. As a member of our team, you will have the opportunity to work with state-of-the-art aircraft and advanced technologies, providing you with valuable experience and career development opportunities. We offer a competitive salary and benefits package, as well as a supportive and collaborative work environment. Join us at flyExclusive and take your career to new heights! Summary and Objective Under the general direction of the Director of 145 Maintenance, the Maintenance Administrator will provide direct and continuous support of the MRO maintenance operations. Essential functions Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- Facilitate communication between internal departments, ensuring smooth and effective information flow.
- Manage executive calendars, scheduling, and travel arrangements using independent judgment.
- Prepare and manage reports, including data analysis and development of strategic talking points.
- Serve as the primary point of contact for all maintenance floor employees, fostering open communication and addressing inquiries or concerns promptly.
- Serve as recording secretary for meetings, handling complex technical and regulatory discussions.
- Perform data entry and maintain office supplies inventory, including uniform ordering.
- Provide comprehensive clerical and administrative support, resolving concerns and complaints.
- Assist with executive presentations and ensure the accuracy and completeness of materials and reports.
- Manage payroll and timecard accounting, and oversee information distribution.
- Facilitate the maintenance onboarding process for new hires, ensuring a smooth transition into the organization.
- Coordinate and plan MRO events to support departmental objectives.
- Develop and utilize efficient filing and retrieval systems.
- Handle customer and vendor interactions.
- Handle emergency situations or crises within the maintenance department with confidentiality and professionalism.
- Initiate continuous improvement projects and coordinate specific maintenance projects.
- Act as a partner to HR, ensuring alignment of policies and procedures and promoting a collaborative work environment.
- Make sound judgment calls and use common sense to address unexpected challenges and opportunities.
- Provide assistance with recruiting needs and participate in the hiring process as necessary.
- Perform other duties as assigned.
Skills and Abilities:
- Attention to Detail
- Effective Two-Way Communication
- Critical Thinking
- Problem Solving
- Discretion and Diplomacy
Other cognitive processing
- Memorization
- Reasoning and connecting ideas
- Adept quick learning
- Problem finding and solving
- Multi-tasking
- Detail orientation
Competencies
- Microsoft Office Suites
- More than proficient in Excel
- Working knowledge of office equipment, like printers and fax machines, etc.
- Airtable
- Corridor
Supervisory responsibilities
- No Direct Supervisor Responsibilities.
Work environment
- Typical office and computer lab environment with frequent interruptions.
- Exposure to loud noises including airplane machinery and jet engines.
Physical demands
- Ability to see and hear clearly
- Ability to read, comprehend, and speak English clearly
- Ability to sit, stand, and walk for extended periods
- Ability to regularly lift/move up to 30 pounds
Dress Code and Uniform
- Well-groomed appearance
- Adherence to department dress code
Travel required
EEO statement flyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity. Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. QualificationsRequired education and experience
- High School degree or equivalent
- Prior experience in an Administrative Assistant or Executive Assistant role, preferably with at least 5 years.
- Excellent verbal, written, and computer skills.
- Exceptional customer service skills
- Must be authorized to work lawfully in the United States, must provide two forms of Federal Identification.
- Candidates must successfully complete a comprehensive background check prior to employment. This includes verification of previous employment, education, criminal history, and any other relevant information necessary to determine the suitability for the position.
Preferred education and experience
- Associates Degree in Administration or equivalent
- 1 to 3 years Aerospace/ Aeronautics Experience
- Prior experience with Corridor