The Department of External Affairs represents and advocates for the District's strategic interests at the local and regional levels, as well as in statewide and federal forums, seeking opportunities for relationship-building and the pursuit of mutual goals. The Department's overall goal is to embed the District into wider conceptions of the Ventura County region, inform the community of the critical role Calleguas has played in the region for seven decades, and share its focus on the future.The mission of the department is realized through two primary realms: legislative advocacy and public education/engagement. The Management Analyst position will assist with the research, analysis, relationship building, and logistics of these two main activities, seamlessly transitioning between both on a regular basis.Under the direction of the Manager of External Affairs, the Management Analyst performs a wide variety of complex administrative and analytical duties and oversees assigned administrative processes and programs.
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.
General
- Collect, compile, and analyze complex information from various sources on a variety of specialized topics related to assigned programs.
- Prepare reports that present and interpret data, identify alternatives, and make and justify recommendations.
- Provide staff assistance and support to assigned managerial staff.
- Participate in special projects and studies, including complex research of programs and policies.
- Perform other duties as assigned.
Public Affairs Activities
- Draft media advisories and releases.
- Organize community/media events.
- Organize Calleguas tours for elected officials and other stakeholders.
- Attend community events on behalf of Calleguas.
- Act as a liaison with public and private organizations, community groups, and social organizations.
- Work with other departments on development of collateral materials and social media engagement.
- Develop internal and external communications channels.
- Monitor media coverage on items of interest to District Board and staff.
- Develop ideas proactively for potential media coverage.
- Assist management with presentations.
- Assist with communications during an emergency.
Legislative Affairs Activities
- Analyze and track federal and state legislation and regulatory proposals, making recommendations for engagement.
- Draft position letters on legislation.
- Review and recommend coalition advocacy participation requests.
- Organize all aspects of Calleguas-led Regional Legislative Group meetings.
- Seek opportunities for state/federal funding of Calleguas projects.
- Assist in coordination and execution of meetings with legislative staff.
Qualifications
- Demonstrate outstanding written and verbal communication skills.
- Independently perform difficult and complex analytical and administrative activities with precision and efficiency.
- Interpret and analyze legislation and regulations.
- Establish and maintain effective working relationships with internal and external colleagues.
- Research, analyze, and evaluate programs, policies, and procedures.
- Prepare clear and concise reports.
- Independently prepare correspondence and memoranda.
PHYSICAL AND MENTAL DEMANDS
The physical and mental requirements described here are representative of those that must be met by employees to successfully perform the essential functions of this class.
Physical
- Requires sitting, standing, bending, reaching, talking, and hearing, in person, in meetings, and by telephone.
- Requires manual dexterity and the use of hands and fingers to handle and feel sufficient to operate a District vehicle, computers, and standard office machines such as calculators, telephones, copiers, and scanners.
- Requires normal range of hearing. Specific vision abilities required by this job include close and distance vision and the ability to adjust focus. May require lifting up to 25 pounds.
Mental
- Written and oral communication skills.
- Interpretation of complex data, information and documents.
- Math and mathematical reasoning.
- Detailed work on multiple, concurrent tasks with occasional interruptions.
- Work under deadlines.
- Interact with District executives and managers, governmental officials, employees, and the public.
- Read and interpret complex data, information, and documents.
- Perform highly detailed work on multiple, concurrent tasks with constant interruptions and work under intensive deadlines.
- Analyze and solve problems.
SPECIAL REQUIREMENTS
- Possess a California Motor Vehicle Operators License and proof of a good driving record, i.e., a driving record provided by the DMV showing less than 2 points assessed in the last 36 months and/or no serious or multiple traffic violations or accidents or failure-to-appear notices within the last 36 months.
- Agree to authorize background reference checking with past employers and personal references.
- Agree to submit to and pass the District's pre-employment, post-offer medical examination performed by a physician chosen and paid-for by the District.
A Bachelor's degree from an accredited college or university with major coursework in political science, public administration, or a related field. A Master's degree in Public Administration or Public Policy is desirable.
Preferred Professional Background (must meet at least one of the following):
- Former staff member to an elected official.
- Experience working in media and/or public outreach.
- Familiarity with California water policy.
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