Management Assistant
: Job Details :

Position Details

Position Information

Recruitment/Posting Title Management Assistant Job Category Staff & Executive Department RSDM-Orthodontics Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Management Assistant within the Orthodontics Department at the Rutgers School of Dental Medicine (RSDM).

The Management Assistant will provide general administrative and management for the Department of Orthodontics. Coordinate office operations and serves as liaison with various units and administrative offices throughout the University.

Among the key duties of this position are the following:

* Provide confidential office support to the Senior Management Assistant for the Department of Orthodontics.

* Work closely with Predoctoral Program Director and Co-Director with coordinating assignments for predoctoral clinic rotation. Serve as liaison with predoctoral students, maintain student clinic assignments according to rotation schedule and keep track of student completion of course requirements and attendance. Reschedules predoctoral student orthodontic rotations in coordination with Clinical Affairs.

* Coordinate and manage the distribution of patient assignment. Assigns and evenly distributes treatment cases among residents, monitors patient load of each resident, faculty and clinic session.

* Review patient charts to make sure all consents, signatures and treatment notes have been entered and approved.

* Screen calls and provides information in accordance with organizational policy. Handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries.

* Updates department calendars including, PG academic calendar, Faculty/Staff absence calendar and clinic calendar (axiUm Scheduler).

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement

This position requires a fully on-site work arrangement.

FLSA Exempt Grade 20S Position Salary $56,827.00 Annual Minimum Salary 55626.00 Annual Mid Range Salary 66422.00 Annual Maximum Salary 78628.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

* Bachelor's Degree in Business Administration or a similar related field, plus one (1) year of experience in dealing with patient's in a medical or dental setting required.

* Equivalent education, experience and / or training may be substituted for the degree requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities

* Must have excellent writing skills and experience with Microsoft Word, Excel, and PowerPoint.

Preferred Qualifications

* Managements experience is a plus.

* Experience with the application process for students a plus.

* Familiarity with Axium software, Banner, and Marketplace a plus but not required.

* Bilingual skills (English / Spanish) preferred.

Equipment Utilized Physical Demands and Work Environment

* Ability to lift 10 lbs.

* Office and clinic setting.

Special Conditions

Posting Details

Posting Number 24ST2790 Posting Open Date 12/04/2024 Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a Bachelor's Degree in Business Administration or a similar related field, plus one (1) year of experience in dealing with patient's in a medical or dental setting?

* Yes

* No

Applicant Documents

Required Documents

* Resume/CV

Optional Documents

* Cover Letter/Letter of Application