Location: Cleveland,OH, USA
The manager of administrative operations is responsible for management of the business and administrative activities of the Master of Science in Anesthesia program. These activities include business planning, recruitment and admissions, human resources management and operations, and all aspects of MSA Program management at our Cleveland location. The manager will develop a 3¿5-year business plan and an annual budget, plan financial strategies, oversee all aspects of the budget, and is ultimately responsible for the daily integrity of that budget. Currently, the program in Cleveland has a 2.5-million-dollar operating budget annually. The manager will provide leadership, advice and guidance regarding financial and administrative policies and procedures. This position will be responsible for the human resources functions of our Cleveland program location. The manager will be responsible for organizing complex tasks, oversee the hiring and supervision of staff as needed, delegate responsibilities to assure smooth daily operations, and institute changes in departmental policies and procedures.ESSENTIAL FUNCTIONSDevelop and manage a 3-5 year business plan that incorporates its vision, goals and objectives, student recruitment figures, and resulting financial forecast. Prepare annual program operating budget ($2,500,000). Prepare quarterly budget forecasts for the program and medical director. Define and evaluate strategic alternatives through the development of financial models and reports, providing recommendations on the course of action. Develop a business plan including space allocation as needed. Oversee Pcard expenditures. Review all monthly statements to assure expenses are valid and assigned to correct funding source. Serve as the liaison both within the university and from external entities for all fiscal matters and resolve any concerns or discrepancies. Work with appropriate university office to set up new project accounts. Serve as MSA program resource for account setup policies and procedures. Handle stewardship for all gifts, awards and checks. (30%)Provide managerial leadership for all aspects of the program. Design the organizational structure of the program and hire accordingly. The manager will need a complete understanding of program operations and be the key communicator of program and university policies and procedures. Train personnel and effectively solve problems. (30%)Oversee recruitment efforts and the admissions process for the program, and maintain university standards related to the School of Medicine. Develop applicant correspondence strategies. Track applicant ranking for enrollment and university purposes. Oversee admissions/interview process and correspondence. Create a comprehensive recruitment strategic plan including visits to undergraduate campuses, career fairs and conventions for recruiting purposes. (10%)Provide program administration. Lead core team meetings. Develop and maintain all policies and procedures of the program. Assist in updating Program Policy Manual in accordance with program and university standards. Keep all institutions informed of student clinical rotation schedules. Perform all functions regarding the national accreditation process for the program and the university. Maintain relations with accreditation review committee (ARC) inclusive of preparing the ARC self-study and organizing the ARC site visit. Prepare year-end review of program. Maintain all relations with the academic arena inclusive of national organizations, AA programs, and potential programs. Maintain relationship with current AA programs for the purpose of promoting the profession. Offer guidance to interested institutions or start-up programs. Maintain relationship with governing and affiliated organizations such as AAAA, AAAEP, ARC-AA, CAAHEP, etc. Manage the national accreditation process for the program and the university. Develop and mai