Manager, Purchasing (Key West Campus)
: Job Details :

Salary: $63,380.00 Annually Location : 5901 College Road Key West, FL Job Type: Full Time Job Number: 01243 Division: Finance and Administration Department: Office of Finance and Administration Opening Date: 09/12/2024 Description The Purchasing Manager has general responsibility for managing, providing administrative support, and customer service response support for the College's Purchasing Office. Work is performed under the general administrative supervision of the Senior Director, Business Office. Examples of Duties

Serve as the College's Purchasing Professional and ensure compliance with all relevant Florida Statutes, Florida Administrative Code, Board Rules, and College Procedures.

Coordinate with requisitioning departments to facilitate the purchase of goods and services, including, but not limited to, the issuance of a purchase order, placement of the order, and receipt of the goods.

Recommend supplier contracts regarding cost, quality, capabilities, and delivery competitiveness.

Coordinate purchases through the State of Florida Division of Purchasing whenever possible to attain more favorable prices and/or faster delivery as a result of using the service.

Responsible for the issuance, cancellation, and daily monitoring of the College's purchasing cards. This includes being the authorized user for the College's primary purchasing card to make purchases on behalf of the College. Completes a monthly reconciliation of the primary purchasing card.

Prepare required documentation (i.e., RFP, RFQ, RFI, ITN, ITB, etc.) and facilitate the process of acquiring goods and services. Facilitate pre-bid and pre-RFP (RFQ and RFI) conferences; schedule and conduct bid and RFP/RFQ/RFI openings in accordance with Florida Statutes.

Supervise the maintenance of detailed records relating to purchase orders, vendor products, quotations, prices, and related purchase information.

Maintain minority vendor certification and complete the Fiscal Year Minority Business Expenditures Report for purposes of Florida State Equity Reporting.

Reconcile receiving and invoice discrepancies and acts as a liaison with the Business Office.

Oversees the development and implementation of the College's parking plan.

Responsible for property inventory management of the College following Florida Statute 1013.28, Rules of the Auditor General 10.300, College rules, and procedures.

Provide courteous customer service, including answering questions, providing guidance, and serving as a resource to the College on matters regarding Purchasing.

Maintain an up-to-date database of contact information for contractors and vendors.

Provide support regarding compliance and regulatory issues and provide support to maintain the Purchasing Department's policies and procedures.

Create electronic requisitions for the department and maintain purchase order history.

Provide requisition processing training for employees.

Participate in Strategic Planning and annual planning/budgeting process including establishment of budgetary goals, preparation of budget requests, and management of budgeted resources.

Approve departmental invoices for payment and match existing departmental annual purchase orders.

Assist the Office of the Executive Vice President & CFO with PECO-funded projects.

Assist in College recruitment and retention efforts, as appropriate.

Required to attend Fall and Spring Graduation/Commencement ceremonies.

Other related duties as assigned.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.) QualificationsKnowledge, Abilities, and Skills:

• Ability to establish and maintain effective working relationships with staff, students, and the public.
• Knowledge of purchasing procedures and methods, including specification writing.
• Knowledge of store-keeping methods and procedures in the receipt, storage, and shipment of merchandise.
• Knowledge of sources of supply, markets, and price trends.
• Knowledge of accounting principles as they relate to procurement and the maintenance of inventory records.
• Knowledge of the administrative principles and practices involved in supervising a public college-purchasing department.
• Knowledge of the various grades and qualities of a variety of materials, supplies, and equipment commonly used in municipal operations and of the needs of various departments of the College.
• Ability to prepare specifications, analyze bids, and perform other necessary purchasing functions.
• Ability to be detail-oriented and organized.
• Ability to perform basic math calculations.
• Ability to perform duties with minimal supervision.
• Understanding of, and commitment to, Equal Access/Equal Opportunity.
• Ability to communicate effectively, both verbally and in writing.
• Knowledge of College mission, policies, procedures, and services.
• Proficient in the use of technology.

Education and Qualifications:

• Bachelor's degree from an accredited institution in Business Administration or a related field required; Master's preferred.
• Three (3) years of experience involving purchasing and administrative support work required.

(A comparable amount of training, education, or experience can be substituted for the minimum qualifications.) Licenses, Certifications, or Registrations:

• None required.

Physical Skills:

• Light (under 15 pounds) lifting and carrying.

Environmental Conditions:

• None required.

(Reasonable accommodations will be made for qualified individuals with a disability.) Supplemental InformationPlease Contact the Office of Talent Acquisition, Development, and Accountability at ...@cfk.edu or (305) ###-#### if you need assistance.Employment Consideration Requirement: Completed CFK application, cover letter, resume, and post-secondary transcripts as applicable (unofficial and/or copies are acceptable, but must provide official transcripts within 30 days of employment). Please Note: Transcripts from non-U.S. colleges and universities will require a U.S. academic equivalency evaluation from a credential evaluation service recognized by the U.S. Department of Education. Please visit or for more information. E-Verify Notice of Participation: This employer participates in E-Verify. If you accept an offer of employment, this employer will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information, please visit Notice of Non-Discrimination: The College of the Florida Keys does not discriminate on the basis of race, color, national origin, ethnicity, age, sex (including sexual orientation and gender identity), marital status, military status, protected veteran status, genetic information, religion, pregnancy, or disability in its programs, activities, or employment practices. The following persons have been designated to handle inquiries and grievances regarding the non-discrimination policies:

• Main Contact: Dr. Jenee Marquis Mendez, Manager, Office of Talent Acquisition, Development and Accountability, (305) ###-#### or ...@cfk.edu
• Title IX Coordinator: Jessica Losardo, Director, Advancement, (305) ###-#### or ...@cfk.edu
• Disability Services: Nicole Gerrard, Associate Dean, Student Success Services, (305) ###-#### or ...@cfk.edu

Mailing Address: The College of the Florida Keys, 5901 College Road, Key West, FL 33040 State Complaint Process: Federal regulations and State laws require that public colleges in The Florida College System have processes for students, employees, and applicants to file complaints against any respective college. In almost every situation, the college's process for resolving complaints must be followed first. Before contacting the State Division of Florida Colleges, please read CFK's policies and procedures for filing complaints. For more information on filing a complaint with the State Division of Florida Colleges, please visit MEDICAL - The College offers full-time employees a choice of Medical Insurance plans and pays the full cost of employee premiums. Dependent coverage is available at a group rate through payroll deduction. Available plans include a traditional PPO and a High-Deductible PPO attached to a Health Savings Account. DENTAL AND VISION - Voluntary dental and vision insurance is offered through payroll deduction. LIFE INSURANCE - The College provides each employee with term life insurance payable to a beneficiary at the rate of one times (1x) the employee's annual salary rounded up to the next thousand up to a maximum of $50,000. Accidental Death and Dismemberment is provided at one times (1x) the employee's annual salary rounded up to the next thousand up to a maximum of $50,000. SUPPLEMENTAL LIFE AND AD&D INSURANCE - Additional life and AD&D insurance are available for purchase through payroll deduction. SUPPLEMENTAL HEALTH INSURANCE AND SHORT TERM DISABILITY INSURANCE FROM AFLAC - Supplemental Health Insurance including Hospital Income Protection, Accident and Disability Income, Cancer, Critical Illness plans and Short Term Disability insurance are available through payroll deduction. TAX SHELTERED SAVINGS PROGRAMS (403 B) - Tax sheltered annuity and custodial account programs are available with various companies through payroll deduction. FLORIDA RETIREMENT SYSTEM - Full-time and regular part-time employees participate in the Florida Retirement System (FRS). The College contributes the current retirement percentage of the individual's salary, and the employee would contribute the current retirement percentage based on their salary. Employees may choose the Pension Plan or the Investment Plan. PAID TUITION - Tuition fees for credit courses taken at the College are waived for employees and their eligible dependents, including domestic partners. Tuition and student fees are waived for non-credit physical education courses. Contingent upon approval, $1,000 reimbursement is available each fiscal year through Staff & Program Development (S&PD), for completion of course work toward a degree which results in demonstrated benefit to the College. The Employee Assistance Program is available to all employees and their eligible dependents, including domestic partners. This is a free and confidential program available from New Directions. Counseling for a variety of concerns, including counseling, legal advice, financial planning, and professional and personal development