Location: Coral Gables,FL, USA
Position SummaryReporting to the Producing Artistic Director with the input of the board, the Managing Director will provide administrative and financial oversight over all aspects of the organization's day-to-day. They will serve as an ex officio member of the board and will collaborate closely with the board and Producing Artistic Director to establish an achievable long-term vision and strategy that builds on GableStage's outstanding reputation and potential for organizational growth. Guided by GableStage's mission, this individual will be responsible for managing all the company's administrative functions including marketing, development, box office, general and financial management, human resources, community relations, board relations, donor cultivation, fundraising events, front of house, and strategic planning. They will foster GableStage's team-based, highly-collaborative, supportive, and generous environment for artists and the many people who make the work of GableStage possible—on stage, behind the scenes, in the offices, in the classroom, online, and throughout the community.
Role and ResponsibilitiesFundraising, Marketing, and Audience Development Expand audiences by formulating and implementing comprehensive marketing, public relations, and social media campaigns and increase revenue from single ticket sales, group sales, subscription sales, concessions, rentals, community presentations, education programs, digital programming, and other earned revenue possibilities.Guide and administer staff and board fundraising initiatives to create strategies for growing contributed revenue with an emphasis on solicitation, stewardship, and cultivation of existing and new funders.Build and maintain strong professional relationships with business leaders and the funding community including key donors, foundations, public funders, and corporations.Oversee box office staff and utilize the patron database management software to its full capacity.Assess and adapt audience development, subscription, and fundraising plans based on the specific, unique nature of GableStage's mission, and the Coral Gables and Coconut Grove communities.Drive GableStage's digital presence by implementing innovative strategies to grow followers on digital platforms and increase audiences for streaming performances.Support the Director of Development in the planning, production, and hosting of fundraising events in close collaboration with the staff.
Board and External Relations Establish strong communication channels with the board, serving as the primary liaison, and support the collective work to leverage their networks to secure resources that will advance the organization's mission.Collaborate with the board, guiding and supporting board members in governance, strategy, and accountability.Maintain a consistent presence as a highly engaged member of the Coral Gables and South Florida community focused on increasing the visibility and reputation of GableStage in arts, culture, public, corporate, government, and philanthropic communities.
Operational Leadership and Strategic Planning Maintain transparent and frequent communication with the Chair of the Board, the Board of Directors, the Producing Artistic Director, the staff, organizational partners, and artists.Partner with the Producing Artistic Director and the Board of Directors to establish a long-term vision and sustainable strategy, create new operating models as necessary, and assess facility needs for administration, rehearsals, education programs, storage, set construction, artist housing and performances.Collaborate with the Producing Artistic Director and Business Manager to plan and budget season programming and negotiate agreements with producing partners.Develop and implement best human resources practices including benefits administration, employee onboarding, hiring policies, employee performance and compensation reviews, drafting contracts for contractors, and ensuring that union agreements are followed.Oversee company management, ensuring that guest artists are provided with travel, housing, and ground transportation according to budget, union agreements, and GableStage values.Openly communicate financial plans and current financial condition to the Producing Artistic Director, Board of Directors and disclose budget discrepancies, issues of potential concern, and risks to the organization in a proactive and timely manner.Create decisive action plans with the staff that include clearly defined operational priorities and measurable goals, while fostering a teamwork culture of shared accountability.
Traits and CharacteristicsThe Managing Director will be a goal-oriented, ambitious collaborator inspired by GableStage's mission and energized by the idea of partnering with the Producing Artistic Director and working closely with the board, staff, and community to define and realize the company's institutional goals and long-term vision. They will be an entrepreneurial and forward-thinking leader willing to participate in the details of day-to-day operations, and who empowers and celebrates their colleagues to bring out their best. Exhibiting a resilient spirit and a desire to grow this organization to its full potential, the Managing Director will be a proactive and approachable manager, a hands-on team-builder, capable of uniting the collective talent and resources of GableStage to build upon its legacy and secure a path toward its future. While maintaining a local, regional, and national presence, the Managing Director will embrace a public-facing, service-minded approach to building meaningful partnerships with diverse and dynamic communities.
Other key competencies include:Personal Accountability and Time and Priority Management – The capacity to be answerable for personal actions while prioritizing and completing tasks in order to deliver desired outcomes within allotted time frames.Project Management, Planning, and Organizing – The ability to identify and oversee all resources, tasks, systems, and people to obtain results while establishing courses of action that ensure work is completed effectively.Self-Starting – The facility to demonstrate initiative and willingness to begin working.Diplomacy and Interpersonal Skills – The capability to handle difficult or sensitive issues while effectively communicating, building rapport, and relating well to all kinds of people.
QualificationsGableStage does not require a specific number of years of experience or minimum educational credentials. Candidates should demonstrate a history of successful leadership and managerial experience, as well as previous experience in fundraising, community engagement, marketing, sales, public relations, financial management, operations, and strategic planning. Exceptional communication and collaborative skills are required, as is the desire to directly engage with Coral Gables and Miami communities alongside GableStage staff. Candidates need not come from within the performing arts sector, although a passion for theatre and knowledge of the field are expected.
Compensation and BenefitsGableStage provides a competitive compensation package with a salary range between $105,000 and $120,000 and benefits that include health insurance; flexible paid vacation, holidays, personal and sick days; and access to the Biltmore Hotel amenities. A relocation bonus will be offered to the placed candidate if they are not local.
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