Location: Queensbury,NY, USA
HHHN MissionTo provide the best health care, and access to that care, for everyone in our communitiesHHHN VisionTo pioneer an innovative, sustainable and community-focused health system through comprehensive primary care and diverse partnershipsProposed Schedule: 40 hours per week. Monday-Friday 7:30am-4pm or 8am-4:30pm.Job Summary:The Administrative Coordinator will provide administrative support to the Marketing and Communications team and is responsible for supporting content creation and delivery within the organization, including signage, staff communications and enewsletters, company intranet (Hweb) and patient communications.Essential Duties and Responsibilities:Assist with day-to-day department tasks and functions to help ensure efficient operations and contribute to the overall success of the teamAssist in updating and ordering print marketing collateral, handouts and resourcesAssist with the creation of signage for new and existing buildingsCoordinate distribution of and maintain brand guidelines for all internal signageCoordinate the physical and electronic distribution of marketing collateral, magazine and patient resources and materials to health centersAssist in preparing promotional presentations and packets for all staffCoordinate logistics for corporate teams for wellness events and other sponsorshipsProvide comprehensive support for community and Network events from the initial request through delivery of materialsManage receipt of branded giveaway requests and marketing project requestsWith support from Marketing Manager, oversee Company Store inventory, work with vendor to source new products, report on sales and make restock recommendationsUpdate news sections and ensure accuracy of information on company intranet (Hweb)Work closely with the IS Hweb support team member to improve intranet functionality and standardization of use throughout the organizationSupport creation and distribution of internal updates and enewsletters (Huddle)Oversee the content calendar and assist with content creation for social mediaCoordinate leadership and provider headshotsSupport the development and maintenance of patient and partner email and mailing listsManage Wrike, the department's project management platformPrepare and submit finance forms and track budget expenses for the Marketing & Communications teamAssist with business card ordering and distributionSchedule and manage meetings for the department as neededManage photo library and department filesPerform other day-to-day projects and department-related duties as neededOther duties as assigned by the Marketing ManagerEssential Competencies:Reliable team player with a positive attitudeCollaborates effectively, organizes and prioritizes assignments and contributes to the department's ability to meet or exceed goals and standardsUses innovative thinking and exercises sound judgmentDetail-oriented and committed to producing work of the highest qualityOutstanding organizational skillsMust be able to professionally communicate with diverse audiencesProblem-solve and make professional judgmentsMust have the ability to communicate clearly and to read and follow detailed instructionsMust have the ability to work effectively under time deadlinesQualifications/Skills:Bachelor's degree; marketing/business/communications or other related degree preferredExcellent writing and editing skillsExcellent interpersonal and communication skills with the ability to work effectively with professionals at all levelsExperience working in a marketing environment preferred; health care experience a plusProficient with Microsoft Office Suite, Outlook, MS Word, Excel and PowerPointExperience with web-based tools and electronic solutions including email marketing providers and intranet micrositesWilling to work occasional additional hours as needed. The position is forty hours per week and requires some local travel with flexibilityThe pay rate for this position is $20.40/hour.