MARKETING COORDINATOR & OFFICE ADMINISTRATOR
We are seeking a Marketing Coordinator & Office Administrator to provide operational support to a team of brokers and offer administrative, research, and marketing support to various portfolios and clients within our Austin office. With a focus on productivity and results, the person stepping into the role will support the entire lifecycle of broker deals while providing excellent customer service when communicating with clients, owners, vendors, and fellow team members.
Success in this role requires expertise in Adobe InDesign, Illustrator, and Photoshop. The ideal candidate will have a demonstrated proficiency in these design tools and a keen eye for detail to ensure project deliverables align with our brand's vision and objectives.
ABOUT US
Partners is a leading national full-service commercial real estate firm offering clients a full spectrum of services and investments in office, industrial, retail tenant and landlord representation, investment sales, property management, and an investment fund, among other services. We partner with people to create value, protect assets, and preserve wealth through real estate services, development, and capital investment. As a diversified brokerage, investment, development, and commercial real estate services firm, we are realizing a new standard of expertise where all those who create value benefit from the ownership and success of the firm.
WHAT YOU'LL BE WORKING ON
Marketing Coordinator
- Preparation of high-level design deliverables, proposals, and presentation decks using Adobe InDesign, Illustrator, and Photoshop.
- Develop and modify existing marketing collateral, gather and compile relevant data and real estate market information for use in presentations, meetings, analysis, and proposals.
- Update and maintain contact databases to track prospects, tenants, clients, and deal information.
- Process client documents through various client-driven processes, prepare negotiation summaries/RFP comparison matrixes, and track and report marketing activity, listing expirations, and other critical dates.
- Regularly design and schedule e-mail blasts, produce tour books, assist with market surveys, and coordinate tour schedules.
- Ensure the accuracy of property information across all platforms, review complex real estate documents as part of the team process and identify key economics.
- Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports, and related items.
- Participate in planning and implementation of external client events for the team/buildings, schedule and organize meetings, conference calls and appointments, and coordinate travel arrangements.
Office Administrator
- Organize and manage scheduling for call blitzes, meetings, and birthdays.
- Plan and coordinate office parties, activities, happy hours, and philanthropic events.
- Handle mail operations including checking, sending, and delivering.
- Coordinate with HR Manager for new hire first-day schedule.
- Order business cards for 1099 employees (associate-level brokers and up).
- Track office supplies including inventory levels, usage, and reordering.
- Coordinate and track deliveries to ensure timely receipt and distribution.
- Maintain and restock office supplies and break room essentials.
- Serve as the primary contact for office vendors, inquiries, and property management ensuring service quality and resolving any issues for office maintenance and facility-related matters.
- Schedule, coordinate, and setup conference rooms before meetings and ensure they are cleaned and organized afterward for a pleasant guest and training experience.
- Collect, review, and submit employee receipts for reimbursement.
- Act as an intermediary between brokers, tech support, HR, and other support staff.
- Design and create various collateral materials for the office including weekly meeting presentation.
WHAT YOU'LL BRING
- Bachelor's degree in Marketing or similar focus.
- Expertise in Adobe InDesign, Illustrator, and Photoshop is required.
- Commercial Real Estate experience is required.
- Proficiency with Microsoft Outlook, Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, and social media platforms required.
- Excellent written and verbal communication skills to ensure clarity and accuracy in all design deliverables.
- Strong organizational skills and a resourceful approach to effectively managing workloads.
- Capacity to manage multiple projects and adhere to deadlines.
- Demonstrated ability to produce error-free work through meticulous proofreading and attention to detail.
- Flexible attitude, solution-focused, proven analytical and problem-solving abilities.
- Desire and ability to thrive as part of a high-performing team within a fast-paced environment.
- Ability to maintain discretion regarding personnel and industry-related matters.
WHAT WE OFFER
We are dedicated to fostering a culture of collaboration, excellence, and integrity and believe that our team members are the driving force behind our success. That's why we offer competitive compensation, a comprehensive benefits package, and endless opportunities for growth and advancement. Through partnerships with our leadership team, you'll have the chance to work closely with industry experts and gain invaluable experience.
If you're looking for a fulfilling career with limitless potential, join us at Partners today.
Partners is proud to be committed to providing equal employment opportunities to all qualified applicants regardless of age, race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, citizenship, marital status, disability, veteran status, or any other basis protected by applicable law.