WELCOME to Aetion! We are one of the country's leading science-driven technology companies using real-world evidence for better healthcare decision-making. Our Generate, Discover and Substantiate applications, powered by the Aetion Evidence Platform, evaluate the safety, effectiveness, and value of medications, delivering better outcomes to patients, medical professionals, and clients. We've partnered with top biopharma companies and are backed by leading venture capital firms to help increase our medical research and expand our product line. Aetion and Aetion's leadership are recipients of several prestigious awards:
- Built In Boston & Built In New York 2023 Best Places to Work
- Parity.org's 2024 List of Best Companies for Equal Advancement Opportunities
- Digital Health New York's 2024 New York Digital Health 100
- Newsweek's World's Best Digital Health Companies of 2024
Come join us! PERKS of being an A-Teamer:
- Unlimited PTO
- 401(k) with 4% employer match
- 16 weeks of fully paid parental leave
- Daily in-office lunch stipend (and a fully stocked kitchen)
- Sabbatical opportunity after five years of employment
- Commitment to professional development opportunities
- Employee-led programming including regularly scheduled events hosted by our employee resource groups
- Comprehensive medical, dental, and vision coverage w/ multiple plan options including an HSA plan with annual Aetion contributions.
- Free membership to OneMedical
- Peer & company recognition programs
- Educational lunch & learns
DESCRIPTION: Aetion is seeking a skilled and adaptable Hybrid Event / Project Manager to join our team. This unique role combines the strategic oversight of corporate events with the structured execution of project management. During event seasons, the workload will primarily focus on event planning and execution, while during off-peak times, the role will shift toward supporting creative and marketing projects, including the production of marketing and sales collateral. The ideal candidate will thrive in a fast-paced environment, managing both high-profile events and cross-functional projects from concept to completion. RESPONSIBILITIES:
- Lead the planning, execution, and delivery of corporate events, including large-scale meetings, conferences, and internal workshops, ensuring alignment with organizational goals.
- During event season, manage all aspects of event logistics, including venue selection, vendor management, budgeting, and on-site coordination.
- Outside of event seasons, provide project management support for creative and marketing projects, focusing on the production of marketing and sales collateral, ensuring alignment with brand guidelines and project timelines.
- Oversee project management responsibilities across multiple teams, using project management tools (e.g., Asana, Trello) to track milestones, allocate resources, and ensure timely delivery.
- Collaborate with internal teams (e.g., marketing, sales, creative) and external vendors to meet event and project objectives within scope and budget.
- Implement project management best practices, guiding cross-functional teams through the project lifecycle, including resource planning, timeline management, and risk mitigation.
- Coordinate post-event and post-project evaluations, gathering feedback to optimize future processes and performance.
- Maintain up-to-date project documentation, including timelines, budgets, task lists, and status reports for both events and marketing projects.
QUALIFICATIONS*: Required Qualifications
- Bachelor's degree in Business, Event Management, Marketing, or a related field.
- 3+ years of experience in meeting management and/or the travel industry.
- 3+ years of experience in project management.
- Proven experience managing the full lifecycle of corporate events, from strategic planning to execution and evaluation.
- Experience supporting the production of marketing and sales collateral, working with creative and marketing teams.
- Proficiency with project management tools (e.g., Asana, Monday.com, Trello) and methodologies.
- Strong organizational skills and the ability to manage multiple high-priority projects/events simultaneously.
- Excellent communication skills, with experience managing stakeholder expectations and coordinating cross-functional teams.
Preferred Qualifications
- PMP or CAPM certification is a plus.
- Ability to work under pressure, with flexibility to shift focus between event planning and project management depending on the season.
- Strong financial acumen, with experience in budget management and vendor negotiations.
*We understand not everyone will meet all the above qualifications on day one. As a team of lifelong learners, we encourage you to apply if you are passionate about the role and want to grow your skills. We are excited to meet people who believe in Aetion's mission and can contribute to our team in a variety of ways. At Aetion, internal pay equity across teams is our top priority. The salary range for this position is between $100,000 and $110,000. Grade level and salary ranges are determined through interviews and a review of education, experience, knowledge, skills, abilities of the applicant, equity with other team members, and alignment with market data. Aetion is an Equal Opportunity Employer. Aetion is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. To that end, we strive to recruit and maintain a workforce that meaningfully represents the diverse and culturally rich communities that we serve. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disabled status or, genetic information.