Job Description: Pay Range: $25hr - $31hr Responsibilities: Event Planning and Coordination:
- Develop event concepts and themes based on organizational objectives.
- Coordinate logistics such as venue selection, catering, transportation, accommodations, and equipment rentals.
- Create and manage event timelines, budgets, and schedules.
- Secure necessary permits and permissions for events as required.
- Identify, negotiate with, and manage relationships with event suppliers and vendors.
- Ensure all contracted services and deliverables meet quality and cost expectations.
- Manage events giveaway inventory by tracking and reordering branded swag as needed.
Event Marketing and Promotion:
- Collaborate with marketing teams to develop promotional strategies and materials for events.
- Utilize various channels to market events, such as social media, email campaigns, and partnerships.
On-Site Event Coordination:
- Oversee set-up, tear-down, and on-site management of events.
- Coordinate staff, volunteers, and third-party contractors during events.
- ddress any issues or emergencies that may arise during events.
Reporting and Budget:
- Conduct post-event evaluations to assess success and identify areas for improvement.
- Prepare event reports, including budget reconciliation and attendee feedback analysis.
- Manage and open all purchase orders for events team
Qualifications:
- Proven experience as an Events Specialist or in a similar role, with a track record of successfully planning and executing events.
- Strong project management skills, including budgeting, scheduling, and resource management.
- Excellent communication and interpersonal skills, capable of working effectively with diverse stakeholders.
- Creative thinker with the ability to generate innovative ideas and solutions.
- Bachelor's degree in Event Management, Hospitality, Marketing, or a related field (preferred).