Company Description
InSite Realty Partners, LP is an established, privately owned commercial real estate company in Houston, Texas specializing in project leasing, property management, asset management and development services for over 9 million square feet. InSite also focuses on the acquisition and disposition of properties and investment sales and brokerage services.
We are looking for a motivated, self-starting individual to join our team as a full-time Marketing Manager.
REPORTS TO: Office Manager and Managing Partner
DEPARTMENT: Marketing
BASIC FUNCTION: Provide comprehensive marketing and administrative support to Brokers, the Office Manager, and the Managing Partner. Oversee marketing projects and manage administrative and creative tasks to ensure the effective operation of marketing initiatives
Job Description
Marketing & Graphic Design
- Maintain and manage email campaigns, including creating, scheduling, and auditing daily blasts. Track campaign performance metrics and adjust strategies to optimize results.
- Collaborate with brokers to develop and maintain a monthly listing spreadsheet and upload new brochures to the website backend, ensuring content consistency and functionality.
- Oversee and audit property listings on commercial real estate listing platforms (LoopNet, CoStar, Crexi, Commgate), including adding video/virtual tours and maintaining contact with research consultants for updates.
- Collaborate with brokers to create and review marketing materials such as brochures, signage, presentations, and event invitations. Ensure timely updates and approvals for all materials.
- Manage website updates on a weekly basis through coordination with developers and vendors, ensuring accuracy of data, uploading news items, and proposing content updates.
- Design and update marketing boards, investment packages, and promotional materials in InDesign, Illustrator, and Photoshop. Maintain a cohesive brand presence across all materials.
- Create and update PowerPoint presentations for meetings and proposals, ensuring alignment with project details.
- Champion brand consistency across all marketing and communication materials, serving as a brand steward for the company.
- Maintain a detailed and organized online filing system for easy broker access to brochures, floor plans, and marketing assets.
- Create and execute marketing timelines for development projects and lead communication with the team to ensure deadlines are met.
- Lead coordination with external vendors for signage and marketing materials, managing approvals and payments.
- Develop and schedule LinkedIn content to promote company news, listings and events.
- Leverage data analytics tools to evaluate the effectiveness of campaigns and provide insights to improve performance.
Administrative Support
- Maintain a master broker contact database for marketing outreach, proactively updating and auditing information.
- Coordinate and execute marketing events, including sending invitations, tracking responses, etc.
- Manage investor communications via the IMS Investor Portal, ensuring accurate contact information and document uploads.
- Take charge of contract renewals for marketing tools and platforms.
- Regularly update the monthly inventory file and create visual marketing tools for dissemination.
- Write and update procedural documentation for marketing and administrative processes.
- Organize and execute company marketing events, coordinating materials, vendor relationships, and logistics.
- Assist brokers in planning and executing event details, providing necessary marketing support before and during the event.
Other Responsibilities
- Attend meetings and phone conferences as required.
- Proactively identify areas for improvement in marketing workflows and propose solutions.
- Handle special requests and projects from the Managing Partner or Office Manager as needed.
- Maintain and design marketing materials.
- Other duties as assigned.
Qualifications
- Bachelor's degree in Marketing, Graphic Design, or a related field.
- 3+ years of experience in graphic design, marketing or related field.
- Strong proficiency in Mailchimp.
- Proficiency in graphic design tools (InDesign, Illustrator, Photoshop, etc.).
- Experience with commercial real estate listing platforms (LoopNet, CoStar, Crexi) preferred.
- Experience with website management and basic administrative functions.
- Familiarity with Matterport is a plus.
- Excellent organizational skills with the ability to manage multiple tasks and projects simultaneously.
- Effective communicator with the ability to collaborate with internal teams and external vendors.
- Detail-oriented with a proactive approach to problem-solving.
Key Competencies
- Proactive problem solver
- Effective and direct communication and collaboration
- Creativity and design expertise
- Strong administrative and organizational skills
- Project management
- Attention to detail
Comprehensive Benefits Package