As the Executive Assistant to the CEO, you will be the right hand to the company's top leader, managing a variety of both routine and complex tasks. This role requires someone who is smart, quick-thinking, and adaptable ( ?????? ) - able to juggle multiple responsibilities, think on their feet, and adapt to ever-changing priorities with ease. Monday to Thursday, 9AM - 6PM. Friday, 9AM - 1PM.Key Responsibilities:
- Manage the CEO's complex calendar, scheduling meetings, coordinating appointments, and organizing travel logistics (both domestic and international).
- Act as the main point of contact between the CEO and internal/external stakeholders, including board members, senior executives, and clients.
- Handle multiple tasks at once, including preparing reports, presentations, and materials for key meetings.
- Attend high-level meetings, take minutes, and ensure follow-up actions are executed.
- Handle sensitive information with discretion and professionalism.
- Assist with project management, coordinating with cross-functional teams to ensure deadlines are met.
- Conduct research, gather data, and prepare briefing materials for decision-making.
- Draft and manage email correspondence and documents on behalf of the CEO.
- Quickly adapt to the CEO's needs, anticipating challenges and offering solutions.
- Assist with personal tasks when required, maintaining a balance between professional and personal responsibilities.
Qualifications:
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar role
- Smart and quick-thinking, with the ability to learn new tasks and adapt quickly to shifting priorities.
- Excellent organizational skills with the ability to manage multiple responsibilities at once.
- Strong written and verbal communication skills.
- Attention to detail and the ability to handle fast-paced environments with flexibility.
- High level of discretion, professionalism, and integrity.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
- Experience with project management or coordinating high-priority tasks.
Location: Brooklyn/TravelSalary: $30 hourlyTo apply or for more information, please email your resume to ...@SwiftStaffingGroup.com with the subject line Medical Assistant - Job #2738156. To get the full list of the current career opportunities, WhatsApp 732-###-####Refer a friend and get between $600-$1,500 referral bonus upon a successful hire