Location: Washington,DC, USA
Meeting / Hospitality Coordinator
• Coordinate meetings and special events; proactively interface with event owners and contacts throughout the process.
• Interface with food service vendors to provide special menus, linens, china etc. as needed.
• Contact meeting owners to finalize and confirm meeting details. Check meeting services prior to meetings to ensure all requirements are established and ready.
• Conduct daily meetings with Facilities team, Conference Room Planners, Food Service and IT teams to review the upcoming week's details.
• Review invoices related to meetings and events for accuracy, submit for payment including food service catering and outside billing.
• Assist with monthly and annual events by planning themes, décor, interfacing with vendors, and planning menus.
• Manage invitations for assigned internal events and incorporate software to track RSVPs. Assist with building invitations for Client Development events or webinars.
• Assist with external events to include managing RSVPs, the RFP process, event collateral, event staffing, registration, etc.
• Additional responsibilities including support to the Operations department and other internal Administrative groups for budgeting and workflow.
Requirements:
3 years experience in Conference Services
Bachelor's Degree Preferred