As the Meeting/Event Coordinator for this global law firm, you will organize and execute meetings for internal and external cross-departmental needs for a hyper-busy firm. You will work closely with meeting, administrative and operational staff on a shared mission of executing seamless events at the firm. If you have a professional delivery, accordion-folder method of staying organized, and enthusiastic about planning and executing meetings and events, this is the position for you.
About the Job:
- Manage meetings, events, conferences, receptions, and meetings from start-to-finish in a busy firm.
- Coordinate and prepare conference rooms and manage busy conference room calendars.
- Spearhead the coordination of event logistics including design, vendor selection and catering, new venue selection and research, and signage and materials.
- Communicate with internal players to ensure meeting materials are distributed and necessary A/V is accessible.
- Organize and compile meeting materials, including but not limited to, documents, spreadsheets and slide decks. Ensure all parties have accurate materials leading up to appointments.
- Oversee all parts of event registration such as making distribution lists, producing confirmations and RSVP lists, and reminders for attendees.
- Prepare, submit and process invoices related to meetings and events; follow event budget guidelines and evaluate vendor contracts to ensure best alignment.
- Create trusting and lasting relationships with the team by executing tasks with professionalism and a sense of urgency.
- Offer extended administrative and projects support.
About the Culture:
- A global firm with a large DC office dedicated to employee growth.
- Extensive paid time off and transportation/commuter benefits.
- Structured office environment which offers many resources to help you complete your job as efficiently as possible.
- Offers medical, vision and dental insurance along with 401(k) and retirements plans.
About You:
- Experienced. You have around two years of experience organizing meetings, events and/or project management.
- Dependable. You follow instructions and complete your work in a timely and accurate manner. You are always on time and prepared.
- Organized. You know how to prioritize your activities and use your time effectively.
- Professional communicator. You have excellent written and verbal communication skills.
- Tech-savvy. You know the ins and outs of Microsoft Office Suite.
- Exceeds expectations. Always aiming to deliver exceptional support when needed.
Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.