About InterActionInterAction is the largest U.S.-based alliance of international non-government organizations (NGOs) and partners. Celebrating our 40th anniversary this year, we mobilize our Members to think and act collectively to serve the world's poor and vulnerable, with a shared belief that we can make the world a more peaceful, just and prosperous place - together. Using our collective voice and convening power, we seek to shape important policy decisions and actions across a wide range of issues - including foreign assistance, humanitarian relief, development, economic equity, food security, and climate change.Our Members are premier international global development, humanitarian, and sector-supporting organizations that work in almost every country and manage more than $15.4 billion in programs annually. InterAction's revenue comes from dues, government, private foundation and corporate grants, and fee-for-service programs. Additional information can be found at www.interaction.org.Position DescriptionWe are seeking an exceptional Meeting & Events Coordinator to join our dynamic team. The ideal candidate will bring a passion for event planning and a talent for flawless execution. The successful candidate will be a proactive self-starter with strong organizational skills and a flair for event production. They should thrive in a fast-paced environment and possess excellent communication abilities. Reporting to the Vice President of Communications, Membership and Public Engagement, this position plays a crucial role in enhancing InterAction's impact through well-executed events and engagement opportunities. Position TypeFull-timeThis is a full-time position based in Washington D.C. InterAction maintains a hybrid work environment and employees are eligible to telework three days a week and work in the office two days a week. There is an expectation that employees will be based in the Washington D.C. region.Essential Functions
- Plan and execute two large in-person events, including one 300 person conferences with a small trade show and a CEO Retreat for 70. Plus other social events and webinars.
- Develop event concepts, themes, and agendas.
- Coordinate all event logistics, including venue selection, catering, transportation, and accommodations.
- Develop and manage event registration processes.
- Manage event budgets, negotiate contracts, and ensure cost-effective solutions.
- Oversee event marketing and promotion, including social media, email campaigns, and advertising.
- Liaise with vendors, suppliers, and partners to ensure seamless event execution.
- Conduct post-event evaluations to assess success and identify areas for improvement.
- Maintain up-to-date knowledge of industry trends and best practices.
- Lead in the management of onsite logistics.
- Oversee meetings and events budgets including payments and reconciliations.
- Manage special projects and perform other duties as assigned by the Vice President of Communications, Membership and Public Engagement.
Minimum Qualifications
- Bachelor's degree in Event Management, Hospitality, or Marketing, or related field or a combination of education and experience.
- 3 years of experience in event planning and management.
- Strong organizational and project management skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Creative thinking and problem-solving abilities.
- Ability to handle multiple tasks and meet deadlines.
- Must be highly competent with computer configuration and use in MS-Office products (Excel, Word, PowerPoint).
- Commitment to the mission and values of InterAction.
Preferred Qualifications
- Direct experience with trade associations, nonprofits, membership or related organizations is highly desirable.
- Experience with onsite meeting management, including liaising with hotel, A/V, and other event coordinators.
Supervisory ResponsibilitiesThe position does not supervise employees.CompensationThe salary range is $60,000 - $72,000 per year, commensurate with skills and experience.InterAction offers three CareFirst medical insurance plans and an excellent benefits package. Available plans include an HMO, Point of Service and PPO option. The HMO plan is 100% employer paid for employees at all coverage levels. Expected Start DateNovember 1, 2024Reports toVice President of Communication, Membership and Public Engagement.TravelDomestic travel: one to two times a yearIn additionInterAction is an equal opportunity employer that operates in compliance with applicable laws and regulations. InterAction does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, and individual's genetic information or any other bases under federal or local laws.There are no extraordinary physical requirements for the performance of the essential functions of this position. InterAction will make reasonable accommodations to enable individuals with disabilities to perform essential functions.All applicants must be able to provide documentation that they are legally eligible to work in the United States for an extended period.InterAction does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of InterAction and InterAction will not be obligated to pay a placement fee.To ApplyPlease submit a cover letter and resume. All applications must be submitted through ADP for consideration. Incomplete applications will not be considered.