Personal Assistant Remote/Hybrid Full-Time Administrative Support Entry to Mid-LevelJob Summary Digital Cloak is seeking a highly organized and proactive Personal Assistant to support senior leadership with daily schedules, communications, and administrative tasks. This role is ideal for an energetic professional who enjoys solving problems, managing logistics, and working in a fast-paced environment. The Personal Assistant will serve as a trusted partner, ensuring the executive's operations run smoothly and efficiently. Digital Cloak values its employees and fosters a supportive, inclusive environment. We emphasize professional growth, offering career advancement opportunities, flexible schedules, and competitive benefits.Essential Functions
- Manage the executive's calendar, including scheduling meetings, travel arrangements, and event planning.
- Serve as the primary contact between the executive and internal/external stakeholders.
- Handle sensitive and confidential information with discretion.
- Prepare meeting agendas, record detailed minutes, and track action items.
- Draft, edit, and proofread correspondence, reports, and presentations.
- Conduct research and compile briefing materials as needed.
- Assist with personal tasks, including household appointments, errands, or special projects.
- Monitor and manage email communications to prioritize tasks and ensure timely responses.
- Provide general administrative support, including expense reporting, file management, and supply coordination.
- Anticipate the executive's needs and address potential issues proactively.
Required Knowledge, Skills, and Abilities
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello).
- Ability to multitask and prioritize in a dynamic environment.
- High level of discretion and professionalism.
- Proactive problem-solving mindset.
Required Education and Experience
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
- Minimum of 3 years of experience in a similar role supporting senior leadership.
Preferred Qualifications
- Advanced degree in Business Administration or a related field.
- Experience in a technology-driven or consulting environment.
- Familiarity with expense management systems such as Concur or Expensify.
Physical Requirements
- Ability to remain stationary (seated or standing) for extended periods.
- Significant use of computer monitors.
Clearance Requirements
- US Citizenship may be required based on the executive's role.
Primary Work Location This is a remote/hybrid position with occasional on-site meetings or errands. The candidate must reside within the executive's preferred geographic area for flexibility.Travel Requirements This position may require up to 10% travel.Other Duties This job description is not comprehensive. Duties and responsibilities may evolve based on business needs.Disability Specifications Digital Cloak will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. Digital Cloak is an Equal Opportunity/Affirmative Action employer. Digital Cloak is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status. Digital Cloak is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please email [email protected]. We will make a determination on your request for reasonable accommodation on a case-by-case basis.