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Job Details Working Title: North District Office & Administrative Specialist Job Class: Office and Administrative Specialist, Intermediate Agency: MN Department of Natural Resources
- Job ID: 82519
- Location: Spicer
- Telework Eligible: Yes - Minimum of 60% of work required in office during probationary period, with greater flexibility after completion.
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 12/21/2024
- Closing Date: 01/13/2025
- Hiring Agency/Seniority Unit: Department of Natural Resources
- Division/Unit: Ecological and Water Resources
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: Yes - Occasional within region.
- Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: Spicer
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary This Division of Ecological and Water Resources is seeking to hire one (1) full-time permanent North District Office and Administrative Specialist located in Spicer. This position exists to manage office operations, prepare, revise, and audit correspondence and documents, update personnel records, and manage financial resources for the Regional Ecological and Water Resources Office, and three area offices, and SNA staff in the Windom office, all within the administrative Southern Region. This position provides office management, general DNR information, rules, policy, and assistance for government agencies and the public; DNR point of contact functions; and administrative, and fiscal support for specifically Ecological and Water Resources (EWR) Regional staff and EWR personnel in the North and when needed in the South District. Responsibilities:
- Perform office administrative services for Regional EWR staff and, more specifically, North District staff for the Ecological & Water Resources (EWR) in the Hutchinson, Spicer, Ortonville, Marshall offices and SNA staff in the Windom Office so that communications, information flow, materials, and the functions of the area office and statewide projects are carried out efficiently and deadlines are met.
- Provide administrative support on the area and regional work units, area and district budgets, area budget tracking, budget use projections, contracts and other fiscal-related or administrative office work for EWR, regional staff or management at the regional and area office level so that budgets are updated, forms are submitted, and information is available and current, and fiscal decisions can be made efficiently and in compliance program requirements.
- Work with volunteer lake gage readers and maintain and enter lake-level data for the Department of Natural Resources Minnesota Lake Level Monitoring program for the Hutchinson, Spicer, and Marshal areas in the North District.
- Provide administrative support by assisting District Area Hydrologists through familiarity with and use of the on line MNDNR Permitting and Reporting System (MPARS) including assisting public users and customers with Water Use Reporting (WUR) as well as provide the public and permit applicants with MPARS or general program support.
- Complete other administrative or clerical duties as assigned in the District or Region.
This position has a flexible work arrangement and may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete an annual telework agreement.
Qualifications Minimum Qualifications Knowledge of:
- Customer service practices and principles sufficient to identify each customer's needs, meet quality standards for services, and evaluate customer satisfaction.
- Computers and software programs such as Microsoft Office Suite, sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheetsand tables.
Skills in:
- Fiscal and accounting sufficient to purchase and receive goods, receipt goods against purchase orders, and process invoices and payments to vendors.
- Use software, such as Microsoft Excel andWord, to type and format letters, memos, reports, and minutes of meetings.
- Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
- Provide prompt, courteous, and accurate information to customers in person, on the phone, and through e-mail and other written correspondence.
- Interpret and explain program information to applicants, such as eligibility requirements, application details, and payment methods.
- Word processing sufficient to create reports by combining and presenting data from multiple sources in an organized format.
Ability to:
- Use customer skills on the phone, in person, and online to provide effective general and specialized office support.
- Interpret and explain accounting and related fiscal policies, procedures, and practices tocustomers.
- Explain laws, rules, regulations, standards, policies, and procedures to customers.
- Read, write, and speak English sufficient to perform the duties listed above.
- Design and maintain record keeping systems.
Preferred Qualifications - Two years of general office experience.
- Knowledge of MN DNR and Ecological and Water Resources' programs, policies, rules, procedures.
- Current State of MN Local Purchasing Authority certification or similar purchasing certification.
- One year of experience using SWIFT accounting system or similar online financial procurement and reporting systems.
- Experience with ArcGIS.
- Experience using Microsoft Word, Excel, and Outlook software.
Additional Requirements This position requires an unrestricted Class D Driver's license with a clear driving record. Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status). It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:
- Conflict of Interest Review
- Criminal History Check
- Education Verification
- Employment Reference / Records Check
- License / Certification Verification
Application Details How to Apply Select Apply for Job at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-###-#### or email ...@state.mn.us . For additional information about the application process, go to . If you have questions about this position, contact Ethan Jenzen at ...@state.mn.us or 320-###-#### If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ...@state.mn.us . To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Victoria Hansen at ...@state.mn.us .
Working together to improve the state we love. What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals: - Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )
Employee Assistance Program (EAP) for work/life support: - A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. APPLICANTS WITH DISABILITIES Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-###-#### or email ...@state.mn.us and let us know the support you need.