JOB DESCRIPTIONPosition: Nursing SchedulerDepartment: NursingReports to: Director of NursingFLSA Status: Hourly/Non-ExemptEnvironment: Work will be performed primarily indoors at one of our long-term healthcare facilities, throughout all areas, including in resident rooms, and on carpeted and/or tiled floors. Work will be performed there routinely around other co-workers, healthcare staff, residents, and guests. Due to the nature of facility's business, worker may be exposed to occasional slippery floors, object on floors, chemicals, sharp objects, hazardous materials and waste (including human), blood borne pathogens, and communicable diseases, as well as high-stress medical and/or life threatening situations. Duties and Responsibilities:
- Scheduler is responsible for planning, coordinating and implementing nursing staff scheduling for the Nursing Department.
- The nursing scheduler generates, manages and updates master schedules while making adjustments as needed according to budgetary constraints, census fluctuations, call-ins, and pre-planned leaves of absence.
- Establish and maintain schedule templates for all nursing staff via online scheduling system. On Shift
- Post required regulatory staff posting in designated area(s).
- Monitor daily staffing levels, making replacements as needed for call-outs or other situations to ensure staffing is maintained at acceptable levels.
- Participate in shift change staff check-in process.
- Reviewing requests for paid time off (PTO), vacation, maternity leave, Family Medical Leave Act (FMLA), and unpaid leaves of absence
- Fulfilling staffing vacancies in advance to ensure adequate coverage for all shifts
- Keeping meticulous attendance records and assisting with the progressive disciplinary process if staff members accrue excessive absences and/or tardies
- Communicating with unit managers and the director of nursing / chief nursing officer regarding floor orientation scheduling for newly hired employees in the nursing department
- Checking time clock punch records against master schedules and noting the appropriate changes
- Signing time correction forms for events such as missing meal periods or forgetting to clock in/out
- Utilizing computer software to prepare, change and update the master schedule
Collaborate with Supervisors/Directors for staffing needs. -> Provide input to Supervisors/Directors related to attendance, attitude and flexibility for evaluating performance of nursing staff. Other duties as assigned by the supervisor.Skill, Ability and Knowledge
- Ability to effectively communicate with people
- Ability to perform mathematical functions
- Read, write and speak English
- Communicate via telephone
- Computer proficient
- Demonstrated intermediate to advanced skills in Microsoft Word, Excel, Power Point and Outlook, Internet and Intranet navigation.
- Highest level of professionalism with the ability to maintain confidentiality.
- Ability to communicate at all levels of organization and work well within a team environment in support of company objectives.
- Customer service oriented with the ability to work well under pressure.
MINIMUM QUALIFICATIONS: Education: High school diploma or equivalent Licensure/ Certification: CNA certification is preferred but not required. Experience: With at least 1 year of previous work experience as staffing coordinator or administrative assistant preferred. Must possess strong organizational and communication skills, computer skills to include typing and knowledge with nurse staffing issues. Demonstrated intermediate to advanced skills in Microsoft Word, Excel, Power Point and Outlook, Internet and Intranet navigation. >Highest level of professionalism with the ability to maintain confidentiality. Customer service oriented with the ability to work well under pressure. > Strong attention to detail and accuracy, excellent organizational skills with ability to prioritize. >Strong analytical and problem solving skills. Ability to work with minimal supervision, take initiative and make independent decisions. Ability to deal with new tasks without the benefit of written procedures I understand this job description and its requirements, and that I am expected to complete all duties as instructed and assigned. I also understand that the job functions may be altered from time to time, and that Management has the right to modify this job description at any time, without advance notice to me, except as required by law I further understand this description identifies the essential and primary duties and responsibilities of the job, and that it is not intended to detail or contain each and every duty inherent in this job. By your signature below, you acknowledge your understanding that your employment is at will, and that nothing in this job description is intended to constitute a contract of employment, express or implied. Below, I have noted any accommodations that I believe are necessary to enable me to perform the job duties. I have also noted below any job duties which I am unable to perform, with or without accommodation. I will immediately my supervisor if, at some time in the future, I need an accommodation and/or if I am no longer able to perform any of my job duties, with or without accommodation. Employee Signature Supervisor Signature