ACCOUNTS PAYABLE SPECIALIST INTRODUCTION A & Associates is a reputable staffing agency with a proven track record in screening and recruiting as well as job placement and career development. With more than ten (10) offices throughout the United States, A & Associates is a company that can be trusted to provide a diverse level of services with excellence, diligence and integrity. “Quality In Everything We Do” is far more than our mantra, it is our standard! Explore a career with A & Associates, one of the leading providers for temporary, temp-to-hire, permanent placement services and security guard services.
Position Summary: The Accounts Payable Specialist will play a critical role in maintaining the financial health of the organization by managing all aspects of the accounts payable process. This position requires a detail-oriented and experienced professional with a strong accounting background to handle day-to-day financial transactions, ensure timely and accurate payment processing, and assist in maintaining the organization's financial integrity.
Key Responsibilities: - Process accounts payable transactions, including verifying, coding, and entering invoices into the accounting system.
- Review and reconcile vendor statements, promptly resolving discrepancies.
- Prepare and process payment batches, including checks, electronic transfers, and ACH payments, in compliance with organizational policies and procedures.
- Manage vendor relationships and respond to inquiries regarding payment status, account balances, and invoice discrepancies.
- Assist with month-end and year-end closing procedures, including accounts payable accruals and reconciliations.
- Maintain accurate and up-to-date files and documentation in accordance with organizational and audit requirements.
- Ensure compliance with applicable laws, regulations, and nonprofit accounting standards.
- Collaborate with internal departments to obtain approvals and ensure proper documentation for all payables.
- Support the annual audit process by providing documentation and responding to auditor requests related to accounts payable.
- Identify and implement process improvements to enhance the efficiency and accuracy of the accounts payable function.
Qualifications: - Bachelor's degree in Accounting, Finance, or a related field.
- Minimum of 3-5 years of experience in accounts payable, preferably within a nonprofit organization.
- Strong understanding of accounting principles and nonprofit accounting practices.
- Proficiency in accounting software (such as QuickBooks, Sage Intacct, or other similar platforms) and Microsoft Office Suite (Excel, Word, Outlook).
- Excellent attention to detail, organizational, and time management skills.
- Strong analytical and problem-solving abilities.
- Ability to handle confidential information with integrity and professionalism.
- Effective communication and interpersonal skills, with the ability to work collaboratively in a team environment.
- Knowledge of applicable tax regulations and compliance standards for nonprofits is a plus.
Benefits: - Competitive salary commensurate with experience.
- Comprehensive health, dental, and vision insurance.
- Retirement plan with employer contribution.
- Paid time off, including vacation, sick leave, and holidays.
- Professional development opportunities and support for continuing education.
EEO STATEMENT A & Associates, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.