Location: New York,NY, USA
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Review Vacancy
Date Posted 11/08/24
Applications Due11/22/24
Vacancy ID172564
* Basics
* Schedule
* Location
* Job Specifics
* Contact
NY HELPNo
AgencyExecutive Chamber of New York State
TitleNYC Executive Assistant
Occupational CategoryClerical, Secretarial, Office Aide
Salary GradeNS
Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
Salary RangeFrom $65000 to $80000 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Exempt Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
County New York
Street Address 633 3rd Ave
City New York
StateNY
Zip Code10017
Minimum Qualifications Qualifications
At least four years of progressively responsible experience serving in an administrative support role, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
College study may be substituted for up to two years of the required experience.
In addition, the ideal candidate will have:
Experience in managing multi-task, coordinate shifting priorities in a fast-paced environment, deadline-driven environment
strong problem solving and decision-making skills
Excellent interpersonal skills and organizational savvy
Demonstrate confidentiality and discretion
Experience working in a governmental setting and/or interest in New York State Government is preferred.
Duties Description Incumbents provide professional, confidential, and administrative assistance and support to principals in the Executive Chamber. Executive Assistants provide support of medium/moderate scope and complexity to principals
Responsibilities
Act as primary point of contact for the reporting principal
Manage calendar scheduling for meetings, appointments, and conference rooms, including providing appropriate meeting information and zoom links
Liaise with other EAs for scheduling coordination
Maintain list of internal contacts for the reporting principal
Manage phones and incoming calls, take messages, and transfer calls to the appropriate parties
Prioritize meetings and coordinating information
Meet and greet visitors arriving for meetings
Manage email correspondence, as well as any incoming or outgoing mail or materials, and ensure appropriate and timely responses
Liaise with appropriate office contacts for any change in scheduling for accuracy
Manage and maintain paper and electronic filing systems
Make copies of various documents
Use various technology applications such as email, word processing, and video conferencing software
Operate office equipment such as printers, scanners, and copiers
Accurately manage and submit timesheets for reporting principal
Make travel arrangements and manage timely submission of expense reports to the designated Chamber Travel Administrator.
Additional Comments Overtime may be necessary on an as-needed basis.
Some positions may require additional credentials or a background check to verify your identity.
Name NYS Executive Chamber Human Resources
Telephone
Fax
Email Address ...@exec.ny.gov
Address
Street NYS Capitol
State St. and, Washington Ave
City Albany
State NY
Zip Code 12242
Notes on ApplyingPlease include a resume, along with the position title in the subject of your application.