OASS - Administrative Assistant
: Job Details :

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).Working Title:OASS - Administrative AssistantInstitution: Northwest Technical CollegeClassification Title:Office & Admin Specialist SrBargaining Unit / Union:217: Commissioner's Plan - ConfidentialCity:BemidjiFLSA:Non Job ExemptFull Time / Part Time:Full timeEmployment Condition: Classified - UnlimitedSalary Range: $19.87 - $28.31Job DescriptionNorthwest Technical College (NTC) invites applicants to join our team as an Administrative Assistant. The Administrative Assistant provides highly confidential administrative support and manages overall functioning of the Administration Office. This position serves as a key role in the academic function of the college, and full support of the academic administrators. The incumbent exercises a high level of judgement and discretion, maintains a high level of confidentiality and trust, and employs considerable experience and institutional knowledge in execution of the required duties.Responsibilities of the Administrative Assistant include:

• Directing and managing the Office of the Executive Vice President and Senior Academic Officer (EVP SAO) and the Dean. (75%)
  • Providing daily administrative assistance to the EVP SAO/Dean.
  • Preparing all confidential and sensitive correspondence and reports.
  • Reviewing and distributing selectively all confidential or sensitive materials.
  • Serving as liaison between the EVP SAO and constituents.
  • Assisting the EVP SAO/Dean in compiling documentation for response to MSCF union grievances.
  • Assisting in the development, preparation and distribution of the College's confidential strike contingency plan.
  • Preparing contracts for off-campus vendors for special projects.
  • Coordinating communications between the EVP SAO and the President and other departments.
  • Screening the EVP SAO communications responding as appropriate to daily inquiries.
  • Compiling and distributing confidential materials.
  • Providing work direction for work study staff assigned to the administrative offices.
  • Reviewing for compliance with MSCF contract and EVP SAO's expectations, and inputting into FWM, all faculty assignments each semester.
  • Performing all other related duties as assigned.
• Performing duties in support of the general Academic and overall function of the campus. (10%)
  • Interacting with faculty/staff in a courteous manner while displaying professionalism and respect for confidentiality.
  • Playing a positive and active role in fostering team relationships.
  • Serving as a source of information for the campus.
  • Scheduling appointments and arranging meetings both on and off campus.
  • Assisting the EVP SAO/Dean by facilitating accessibility and open door policy.
  • Demonstrating initiative and performing all other activities as assigned.
• Assisting Administrators in the performance of duties of their offices. (10%)
  • Researching and preparing information to include information, which is, or may become, a part of the College's position on collective bargaining issues. This may include maintaining confidential files containing collective bargaining proposals and counter proposals, strategies, cost information and other labor relations information as defined by M.S. 13.37.
  • Matters relating to surveys and inquiries concerning the institution on the system.
  • Other data that is considered confidential.
  • Serving as NTC liaison with BSU in alignment matters as well as with other external partners.
• Performing other related duties as required. (5%)
  • Arranging for special visits and meetings to the College.
  • Keeping Northwest Technical College Policies and Procedures Manual, Emergency Procedure Manual and MNState Regulations Manual up-to-date.

Minimum Qualifications

• Experience as an executive assistant, senior administrative assistant, or office manager role.
• Proficiency with productivity and task management software programs such as Microsoft Teams, Microsoft To Do, Microsoft Outlook, Microsoft Excel, etc Excellent organizational skills and the ability to manage competing priorities.
• Proficiency in business communications to speak, present, read, write, prepare and edit materials using correct spelling, punctuation, grammar, and sentence construction.
• Ability to communicate effectively and efficiently with all constituent groups. Exceptional interpersonal and customer service skills to interact with others in a professional, respectful, and efficient manner.
• Effective critical thinking skills to assist the senior leadership team.
• Demonstrated problem-solving skills and use of professional judgment to resolve complex issues.

Preferred Qualification

• Previous experience in higher education or with Minnesota State Colleges and Universities.
• Prior experience working in a complex organization.
• Associates degree in Business Administration, Communications, or a related field.
• A demonstrated commitment to the principles of diversity, equity, inclusion, and anti-racism.

Other Requirements

• All applicants must be able to lawfully accept employment in the United States at the time of an offer of employment.
• Employment for this position is covered by the collective bargaining agreement for the Commissioner's Plan -, which can be found at
• In accordance with the Minnesota State Colleges and Universities (MinnState) Vehicle Fleet Safety Program, faculty and staff driving on college/university business, who use a rental or state vehicle, shall be required to complete a vehicle Use Agreement form and conform to MinnState's vehicle use criteria and consent to motor vehicle records check annually.
• BSU and NTC are tobacco free workplaces (see policy).

Inquiries about the position:Ketmani Kouanchao, Executive Vice President and Senior Academic OfficerEmail: ...@ntcmn.eduPhone: (218) ###-####If you have general questions about this posting or submitting an application, contact Mary Miller at ...@bemidjistate.eduWork Shift (Hours / Days of work)Monday - Friday, 8:00 a.m - 4:30 pmSalaryDepends on Qualifications; current pay range is $21.90 - $29.65 per hourTelework (Yes/No)NoAboutIt's more than a job. It's an opportunity for the extraordinary.On the idyllic shores of Lake Bemidji, cradled among the limitless natural beauty of the North Woods and neighbored by Minnesota's three largest Indigenous nations, Bemidji State University and Northwest Technical College offer opportunities for the extraordinary.Northwest Technical College, one of only three pure technical colleges remaining in Minnesota, helps around 1,000 students align their education with their employment goals. NTC offers more than three dozen certificates, diplomas, and degrees in five career paths. For more than 50 years, NTC has prepared students for fulfilling careers in well-paying, in-demand fields. NTC's accessible, affordable, hands-on programs also help employers meet their ever-growing need for a highly skilled workforce. With an open-enrollment policy and affordable tuition, NTC meets students where they are with a convenient mix of on-campus, online, and hybrid courses.NTC is a member of the Minnesota State system of colleges and universities, the third-largest system of higher education institutions in the United States. It shares a unique alignment with Bemidji State University, with administration and student services generally having dual responsibilities to serve both campuses. Through this alignment, NTC students can take advantage of services, support, activities, and opportunities at BSU that expand and enhance their college experience - such as full access to BSU's library and the ability to live in BSU's on-campus resident housing.For the first time, a joint strategic planning process will guide the future directions for both institutions. The schools are pursuing four shared strategic priorities: student success, the Nisidotaading initiative, northern distinction, and telling our story. These priorities will serve as the foundations for master planning processes for facilities, academic programs, fundraising, information technology, intercollegiate athletics, and diversity, equity, and inclusion, among others.At Minnesota State, the work we do is more than just a job. In their pursuit of purpose, connection, and growth, our employees play a critical role on our campuses. They develop policies, provide essential services, and work to improve the well-being and quality of life for our students and for all Minnesotans. Minnesota State is committed to equity and inclusion, and we invest in our employees by providing benefits, support resources, and training and development opportunities. Unlock your potential through possibility.The City of BemidjiBemidji State University and Northwest Technical College lie amid the lakes and forests of northern Minnesota. Bemidji State occupies a wooded campus along the western shore of Lake Bemidji while Northwest Technical College lies just three miles east, near Bemidji's robust industrial district. The city sits between Minnesota's three largest American Indian tribal nations: the Leech Lake Band of Ojibwe, the Red Lake Nation and the White Earth Nation. When settling the Bemidji area in 1750, the Ojibwe people named the lake Bemidjigamaag, which means a lake with crossing waters as the Mississippi River flows in from the south and exits on the east. Today, a city proper with a population of around 15,000 serves as a regional economic and cultural hub for about 100,000 Minnesotans.Located just minutes away from a thriving downtown Bemidji, both the BSU and NTC campus communities have convenient access to affordable restaurants, fine-dining experiences, cozy coffee shops, grocery stores - including a natural foods co-op - city parks, and nearly unlimited outdoor recreational opportunities. Small, locally-owned shops and art sculptures line Bemidji's downtown streets, while national chains are also found in and around the area. The historic Paul Bunyan Playhouse has a calendar of classic shows, restaurants offer weekly live music performances, the First Friday Art Walk provides a tour of new monthly art exhibits, and annual festivals bring the community together throughout the year. Additionally, the North Woods setting means students, staff, and faculty have a variety of activities available at their fingertips year-round. With more than 400 lakes - and a 240-acre research forest owned by BSU - within 25 miles of the city, there is easy access to kayaking, canoeing, swimming, boating, paddle boarding, hunting, hiking, biking, foraging, fishing, and more. An expansive network of multi-use trail systems is available for running, cross-country skiing, single-track or fat-tire biking, and skijoring. Further, downhill skiing, snowboarding, and tubing lie just north of Bemidji at the Buena Vista Ski Area.Bemidji is also near two of Minnesota's 66 state parks: Lake Bemidji State Park, which sits along Lake Bemidji's northern shore, and Itasca State Park, home to the majestic Mississippi River Headwaters. Both parks are popular recreational and camping destinations where locals and tourists gather for sailing, swimming, and fishing during the summer months, and skating, hockey, curling, and-yes-more fishing in the winter. Of course, no tour of Bemidji is complete without a visit to - and a selfie with - its two most famous residents: the iconic statues of Paul Bunyan and his trusty companion, Babe the Blue Ox. The famed duo, which has greeted visitors to Bemidji since 1937, is on the National Register of Historic Places and was once ranked by Kodak as the second most-photographed statue in America.For further information, visit our website at: Review a special report on how this former lumber town has rebuilt itself as a high-speed, regional center of enterprise at Bemidji 2.0Other Resources:

• Visit Bemidji -
• 218 Relocate / Greater Bemidji -
• Bemidji Area Chamber of Commerce -
• Explore Minnesota -

Statement of NoticeBemidji State University prohibits discrimination and sexual violence of any kind. Contact the Title IX Coordinator if you have concerns regarding discrimination and/or sexual violence.Per Minnesota State System Procedure 1B.3.1, all universities and colleges must provide contact information of their Title IX Coordinator. Megan Zothman, Campus Human Resources Officer & Title IX CoordinatorEmail: ...@bemidjistate.edu or ...@BemidjiState.eduPhone: (218) ###-####1500 Birchmont Drive NE, Deputy Hall, Room 335, Bemidji, MN 56601Benefits Information: At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.Desired Start Date:12-30-2024Position End Date:Open Date:07-24-2024Close Date:12-03-2024Posting Contact Name:Teresa Kay Vincent HansonPosting Contact Email:...@minnstate.edu