Join Our Team! Bilingual Administrative Assistant Needed at Hollywood Building ServicesJob Title: Bilingual Administrative AssistantCompany Name: Hollywood Building ServicesSalary: $26-$29 per hourIndustry: Commercial ConstructionLocation: Bronx, NY Job OverviewProvide administrative support to the janitorial division of a busy building services company. The administrative assistant will report to the Director of Housekeeping assisting with office functions and acting as a liaison to employees and clients.If you're looking for a team-oriented and supportive work environment where success is shared, Hollywood Building Services is the place for you!Who We AreHollywood Building Services is a leader in commercial construction, offering high-quality, cost-effective solutions across the NYC Tri-State Area. We foster a culture of teamwork and accountability, ensuring that employees have the resources they need to excel in their careers.Key Responsibilities
- General office functions (phones, email, filing, correspondence, etc.)
- Order office and janitorial supplies, keeping track of usage and reconciling orders against monthly invoices
- Assist with payroll/timekeeping functions and act as a liaison to employees, as needed, including but not limited to coordinating coverage for call outs
- Assist with employee paperwork, including but not limited to job applications, new hire forms, annual training
- Prepare proposals and track status
- Prepare reports or documents
- Provide support to managers and other employees, including support for other divisions of company, as needed
- Organize and schedule appointments
- Interact with clients
- Other administrative duties, as needed
Qualifications
- Excellent oral and written communication skills
- Attention to detail and problem-solving skills
- High level of organization
- Ability to prioritize among multiple projects and communicate issues or obstacles to completion promptly
- Must have high level of experience and ability with Microsoft Office and other software
- Experience with Janitorial Management software a plus; Ability to learn new software is a must
- Bi-lingual (English/Spanish) required
Perks & Benefits
- Weekly Pay Cycle
- Medical Insurance
- Paid Time Off (Holidays, Vacation, Sick Days)
Work Environment
- Office/Warehouse
- Full Time
Equal Opportunity EmployerHollywood Building Services is an equal opportunity employer committed to a diverse and inclusive workplace. We do not discriminate based on race, religion, gender, sexual orientation, age, disability, or veteran status.