Office & Admin Specialist Sr
: Job Details :

**Working Title: Office & Admin Specialist Sr**

**Job Class: Office and Administrative Specialist, Senior**

**Agency: MN Department of Natural Resources**

+ **Job ID** : 81841

+ **Location** : Little Falls

+ **Telework Eligible** : No

+ **Full/Part Time** : Full-time

+ **Regular/Temporary** : Regular

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 11/21/2024

+ **Closing Date** : 12/11/2024

+ **Hiring Agency/Seniority Unit** : Department of Natural Resources

+ **Division/Unit** : Enforcement

+ **Work Shift/Work Hours** : 8:00 AM - 4:30 PM

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206- Clerical/ AFSCME

+ **Work Area** : Little Falls Camp Ripley

+ **FLSA** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities ( : Yes

**The work you'll do is more than just a job.**

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Minnesota Department of Natural Resources, Enforcement Division is hiring one (1) Office & Administrative Specialist Senior position. This position provides support to the Training and Recruitment Unit, Marine Unit, public, and training section staff and provides customer support and information, data entry and general clerical support services to the Division of Enforcement, Training and Recruitment Unit at Camp Ripley.

Responsibilities include:

+ Provide general clerical and administrative support to the customers of the DNR Enforcement officer training programs to ensure the programs are effectively administered.

+ Provide specialized support to the DNR Enforcement Conservation Officer Academy along with general program support as needed.

+ Provide assistance to the section and the Training and Recruitment manager to ensure divisional and section goals are met.

**Minimum Qualifications**

+ Communication skills sufficient to generate readable and accurate written materials (e.g., information and instructional materials, letters, memos, and reports) free of spelling and grammatical errors.

+ Word processing and typing skills sufficient to prepare advanced correspondence, documents, informational articles, policies, and procedure statements.

+ Spreadsheet skills sufficient to organize data and information from a variety of sources, compile lists, and track projects and activities.

+ Data management skills sufficient to compile, research, and analyze information from databases.

+ Accounting/budgeting/expense skills sufficient to review, track, analyze, and prepare financial summaries and reports.

+ Customer service skills sufficient to serve as the initial public contact on all inquiries requiring input or assistance, redirect to appropriate staff, and working effectively with a diverse and occasionally difficult clientele in a courteous, tactful, effective, and professional manner.

+ Ability to implement and provide input for program policies, procedures, and service standards in cooperation with Management Resource programs.

+ Leadwork skills sufficient to manage work through others to achieve Management Resource objectives.

**Preferred Qualifications**

+ Three (3) years of general office experience.

+ Post-High school education in Business, Finance, or Administration

+ Experience with Microsoft Office Suite (i.e., Word, Excel, Outlook, and Access) at an advanced level sufficient to compose, create, modify, and publish documents and materials.

+ Knowledge and proficiency in SEMA4 and the SWIFT accounting system.

+ Experience with state and/or federal grant program/processes.

**Additional Requirements**

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

+ Conflict of Interest Review

+ Criminal History Check

+ Education Verification / Records Check

+ License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-###-#### or email ...@state.mn.us . Please indicate what assistance is needed.