Location: Springfield,IL, USA
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Manages, delegates, and performs the overall administrative function of a funeral home, cemetery and or crematory operation. Manages and coordinates the activities of support staff to ensure the highest quality services and products are provided.
**JOB RESPONSIBILITIES**
+ Direct supervision of two or more full time employees
+ In accordance with company policies and procedures oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash
+ Assigns processing orders and controls storage inventory
+ Coordinates the completion and filing of various forms and reports; verifies accuracy
+ Administers local HR processes as applicable
+ Collaborates and supports all other departments within the business unit
+ Reviews time cards and administers corporate payroll policies and procedures
+ Facilitates vendor coordination and supervision
+ Pulls monthly reports for key performance indicators
+ Trains staff in processes and procedures
+ Processes expense reports and tracks Capital Expenditure Authorizations
+ Conducts Sarbanes Oxley (SOX) Audits
+ Assists Associates in ensuring all documentation is SOX compliant
+ Maintains vehicle records and licenses
+ Updates General Price Lists and approves contracts as necessary
+ Manages Alarm Systems including codes, working order, etc.
+ Monitors document retention policies and disposes of expired documents in a secure manner
+ Prepares customer statements
+ Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
+ Assures compliance with all company policies and procedures
**MINIMUM REQUIREMENTS**
**Education**
+ High school diploma or equivalent
+ Completion of a diploma training program at a college or technical school preferred
**Experience**
+ 5 years of administrative management experience with a strong customer service focus
+ 3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience
+ MS Project management and database software experience or equivalent
**Knowledge, Skills and Abilities**
+ Ability to multi task and set priorities
+ Ability to work flexible hours as needed
+ Ability to work with minimal supervision
+ Ability to display compassion and remain calm in stressful situations
+ Working knowledge of office equipment including, calculators, copiers, printers, and fax machines
+ Communication skills both orally and in writing
+ Customer service skills
+ Organizational and problem solving skills
+ Understands confidential matters and documents
Postal Code: 62703
Category (Portal Searching): Operations
Job Location: US-IL - Springfield
Job Profile ID: F00234
Time Type: Full time
Location Name: Butler Funeral Home & Cremation Tribute Center-Springfield