POSITION SUMMARY
Join a growing, mid-sized manufacturing company with a global reach! We are seeking a highly organized and proactive Office Administrative Assistant to ensure smooth office operations and provide critical support to leadership. In this role, you'll play a key part in keeping our leadership team organized and on schedule while interacting with visitors, customers, and vendors worldwide. This position offers room for growth within the organization, making it ideal for a driven individual eager to make a meaningful impact.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Key responsibilities for this role include:
Leadership Support: Assist leadership by managing schedules, appointments, and travel arrangements to ensure they remain organized and focused on strategic objectives.First Impressions: Greet and welcome guests, ensuring a professional and positive experience for all visitors.Global Communication: Serve as a central point of contact for inquiries from customers, vendors, and team members across the globe, directing them to the appropriate personnel.Phone Management: Answer and route calls effectively while maintaining professional communication standards.Security Oversight: Manage front office security procedures, including monitoring logbooks and controlling access.Records Management: Organize, compile, and file records to support business transactions and office personnel.Data Entry: Accurately input data and generate documents using word processing and other software tools.Accounts Payable Support: Process vendor payments, maintain records, and assist with invoice management and analysis.Equipment Operation: Manage and maintain office equipment, coordinating repairs when necessary.Mail Handling: Sort, route, and manage outgoing and incoming correspondence, including mail and packages.Scheduling and Travel Coordination: Arrange appointments, book travel, and maintain calendars to ensure seamless scheduling for leadership and the team.General Support: Perform additional administrative tasks as assigned to meet evolving business needs.KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
The successful candidate will possess the following:
Education and Experience:
- Associate's degree in accounting, finance, or a related field preferred.
- A minimum of three years of bookkeeping or accounting experience in a manufacturing environment is ideal.
- Proficiency in MS Word, Excel, and accounting systems (preferably MAS200).
Key Skills:
- Exceptional organizational and administrative abilities with a strong attention to detail.
- Outstanding written and verbal communication skills.
- Proven ability to manage multiple priorities effectively in a fast-paced environment.
- A proactive approach to problem-solving and the ability to rely on good judgment and experience.
- Comfortable with reading, analyzing, and interpreting complex information.
- Ability to work with international partners and adapt to the nuances of a global business environment.
Physical Demands and Work Environment:
- Ability to perform office tasks, including sitting, standing, walking, and occasional lifting (up to 25 pounds).
- Primary work environment is a standard office setting.
Certificates and Licenses:
- Valid driver's license required.
WHY JOIN US?
This role is an integral part of a globally active company with opportunities to grow your career as the organization continues to expand. If you are an organized self-starter who thrives on making a difference and enjoys working in a dynamic, internationally focused environment, we invite you to apply!