Kraemer North America is currently looking for an Office Administrator to join our National Railroad Group (NRG) in Eau Claire, WI. The Office Administrator plays a vital role in maintaining an efficient office by providing a wide variety of administrative and accounting tasks to support project and field management. In this role, you will have the opportunity to work alongside our office staff and operations team to support successful completion of diverse projects within the construction industry. Responsibilities
- Assist Senior Management and Estimators
- Assist with the onboarding of new hires for the NRG: paperwork, orientation, railroad training, background checks, etc.
- Assist Safety team with tracking various paperwork and scheduling appointments as necessary
- Assist in managing company DOT/FRA drug testing requirements
- Manage and process NRG expenses to include reconciliation of company credit cards and employee expense reports
- Compare vendor/subcontractor invoices to purchase orders or contracts to verify quantities, price, payment terms, freight charges, extensions, etc.
- Compute discounts, make sales/use tax determinations and place invoices in line for payment
- Assist in doing Final Close submittals for Projects
- Establish and maintain files in accordance with KNA filing protocol, as directed by supervisor for payroll, accounts payable, general accounting documents and jobsite filing system
- Code and verify accuracy of time sheets for processing payroll
- Set up company travel for NRG employees and various other events (team building outings, social gatherings, career day visits, etc.)
- Assist in monitoring project cost control and material inventory
- Prepare various daily, weekly, monthly, annual and job-to-date reports; generate reports and schedules through job costing/accounting system
- Client invoice preparation, equipment rental accounting, back charges and invoice tracers
- Assist Foreman and superintendents with field related concerns to include project set up
- Manage NRG calendar (vacation, school visits, etc.)
- Assist project managers with RFI's and submittals on larger projects as well as labor union notification/communication
Qualifications
- Minimum 2 years' administrative experience
- Associates degree in business or accounting preferred
- Knowledge of general office procedures
- Effective interpersonal, written and verbal communication skills
- Excellent time management skills and the ability to prioritize work
- Strong decision making and problem-solving skills
- Team player with the ability to work independently and take initiative
- Experience with Microsoft Suite products, Outlook, Viewpoint, Bluebeam and Expedition
Benefits
- Medical & Dental Insurance
- 401(k) Savings Plan w/company match
- Profit share program
- Dependent Care and Health Care Reimbursement Plan
- Life Insurance & Dependent Life Insurance
- Short-Term & Long-Term Disability
- Holidays/Vacation/Sick Pay
- Educational Assistance
- Computer Purchase Program
Base salary is dependent on multiple factors: education, experience, skills, market rates, internal equity and/or location. Equal Opportunity Employer, including disabled and veterans.