Office Administrator
: Job Details :

About Us:

NYSTEC is a nonprofit technology consulting company, advising agencies, organizations, institutions, and businesses since 1996. We're independent and vendor-neutral, so we have our clients' best interests at heart. At NYSTEC, we know that we succeed when individuals and teams flourish personally and professionally, so our benefits and perks support that mindset.

About the Role:

The office administrator is an integral role, responsible for providing high-level general administrative support to the corporation by providing outstanding service to internal and external stakeholders. This role increases the organization's effectiveness by proactively coordinating and managing schedules, projects, deadlines, and commitments.

Key Responsibilities

• Provide logistical support for meetings and events, including facility coordination and ordering food and beverages.
• Attend requested meetings to provide support and to record, compose, and distribute meeting minutes.
• Assist employees with travel arrangements.
• Answer and direct calls to appropriate parties or take messages.
• Greet guests and escort to appropriate meeting areas.
• Monitor and maintain office supply inventory.
• Acts as liaison with building management personnel.
• Ensure the efficient operation of office equipment.
• Distribute incoming correspondence, including mail and express deliveries.

About you: Required Qualifications

• Advanced written and verbal communications skills.
• Knowledge of administrative and business principles.
• Excellent multitasking and time management skills.
• Detail oriented and high level of accuracy.
• Proficiency with the Microsoft Office suite of products.

Preferred/Desired Qualifications

• Notary public license (or ability to obtain within six months of hiring).

Education and Experience

• Five years performing work in an office environment in an administrative capacity. An equivalent combination of advanced education, training, and experience will be considered.

The rate for this role is $29.04-$34.69 per hour.

It is NYSTEC's policy to provide equal employment opportunity (EEO) to all individuals, regardless of actual or perceived race, color, creed, religion, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), age, national origin, ancestry, citizenship status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, military service and veteran status, sexual orientation, marital status, or any other characteristic protected by local, state, or federal laws and ordinances. NYSTEC is strongly committed to this policy and believes in the concept and spirit of the law.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact ...@nystec.com if you require a reasonable accommodation to apply for or to perform this job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Learn more about NYSTEC by visiting www.nystec.com.