Code Red Consultants is currently recruiting a highly organized administrative assistant to play a key role in our day-to-day office operations that will directly support our mission to make the world a safer place through innovative code consulting, fire protection design, and fire & life safety inspections. The ideal candidate will have previous administrative experience, a can do attitude and strong communication and interpersonal skills. If you want to join a growing team that values collaboration and is committed to a safer environment, then this may be the perfect role for you!
What you will do:- Manage the company's phones, correspondence and reception duties.
- Maintain office inventory and coordinate with vendors to ensure seamless operations.
- Assist project managers/engineers with administrative tasks, including project data collection, invoice follow-ups, and client communication for collections and account discrepancies.
- Maintain accurate project and client data in our systems.
- Assist in preparing Request for Qualification (RFQ) documents and updating the qualifications database with resumes and project lists, including formatting documents for presentations and marketing materials.
- Provide ad hoc administrative support to business operations staff and assist with office events and initiatives as needed.
What you will need:- Bachelor's degree and 3+ years of administrative experience (AEC or professional services industry experience is a plus) or equivalent combination of education and related work experience.
- Proficiency in Microsoft Office Suite and Bluebeam; knowledge of Adobe InDesign is a plus.
- Ability to multi-task; work well under pressure and effectively meet deadlines.
- Strong organizational skills and attention to detail.
- Strong proofreading and data entry skills.
- Good communication and interpersonal skills and ability to work well with different personalities.
- Demonstrated initiative, discretion and personal judgement.
Additional Information: - Work Environment: In-office with some remote work as approved.
- Schedule: At least 40 hours Monday - Friday - flexible work schedule (based on business needs).
Code Red Consultants offers an excellent compensation package including a competitive salary, profit sharing plan, discretionary quarterly bonuses, retirement benefits, health/dental insurance, casual work environment, and flexible work schedule.Code Red Consultants is an equal opportunity employer.