Office Administrator
: Job Details :


Office Administrator

MSR Collective

Location: Reston,VA, USA

Date: 2024-12-14T08:36:03Z

Job Description:
Office AdministratorRole Synopsis: The Office Administrator holds a pivotal role in ensuring smooth office operations and is instrumental in guaranteeing that resources are used efficiently. They uphold intra-office communications, establish streamlined administrative processes, oversee inventory, direct office personnel, and manage task allocation.Core Duties:
  • Operational Excellence
    • Refine and implement office procedures.
    • Coordinate schedules, agendas, and appointments for senior leadership.
    • Ensure the workplace is equipped with essential supplies and confirm equipment is operational.
  • Team Direction
    • Guide and supervise administrative personnel, allocating responsibilities to guarantee optimal outcomes.
    • Conduct regular team sessions to share company updates, set objectives, and fortify team cohesion.
  • Financial Oversight
    • Negotiate contracts and prices with suppliers and service vendors, including office space leasing.
    • Supervise the office financial plan, ensuring detailed and punctual reports.
    • Generate comprehensive reports detailing expenses and adherence to budgets.
  • Document Management
    • Maintain and modernize filing systems.
    • Institute and oversee document retention procedures.
    • Safeguard data integrity and confidentiality.
  • Office Ambiance and Safety
    • Implement and maintain office guidelines and protocols.
    • Ensure a tidy and systematic workspace.
    • Monitor compliance with health and safety guidelines.
  • Interdepartmental Liaison
    • Enhance office communications to bolster department collaborations.
    • Address customer feedback and concerns, presenting the company in the best manner.
  • Personnel Management
    • Lead the hiring process for office staff and provide clarity on company policies and procedures.
    • Organize introductory sessions and training for newcomers.
    • Oversee staff timetables, daily hours, and leave requests.
  • Required Expertise and Skills:
    • A Bachelor's degree in business, management, or a related discipline is an advantage.
    • Demonstrable experience in an office administration or similar role.
    • Acquaintance with office procedures and basic financial principles.
    • Exceptional organizational and multitasking capabilities.
    • Effective oral and written communication skills.
    • Proficiency with MS Office and other pertinent software/tools.
    Job Requirements
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