Office AdministratorWho We Are:Our mission is to enhance the lives of people by creating inspiring living environments - enhance and inspire. For over 35 years, Trumark has been a leading real estate development company with divisions in Colorado, Northern, Central, and Southern California. We strive to set ourselves apart from other builders by looking ahead. We make sure that the products we provide are the best for our homebuyers, that they fit into life today and in the future, and that the surroundings are inviting and purposeful. Overview: The Office Administrator manages and oversees operations across the organization's office. This involves administrative tasks, ensuring the office has adequate support to work efficiently. Responsible for the day-to-day flow and upkeep of the office such as organization and tidiness, welcoming visitors, answering phones, dispersing mail, tech support, managing conference room calendars, and providing support to outside field and sales members along with HR and new hire onboarding tasks.Responsibilities:
- Maintaining overall tidiness and organization of the office
- Welcoming visitors and providing them with general support
- Answering phones and directing them to the appropriate party
- Sorting and dispersing of mail and managing postage machine
- Creating FedEx labels for overnight shipments
- Coordinating office events and facilitate catering
- Setting up meetings in conference room via Zoom
- Managing inventory of all office supplies and completing orders for necessary items
- Responsible for keeping kitchen fully stocked with snacks and drinks and running necessary maintenance in kitchen appliances
- Work closely with IT in tracking of service requests and follow up on status until completion
- Approve invoices
- Working with property management company of building for any maintenance requests/parking
- Manage copier leases and correspond with account manager for printing supplies and maintenance
- Coordinate catering/food orders for frame walks out at jobsites
- Work with storage company on pick up or drop off of file/boxes
- Support HR with New Hire onboarding tasks
- Manage inventory and ordering of field wear such as shirts, jackets, safety vests, and hard hats
- Provide support for all departments when needed
Qualifications/Experience:
- Demonstrates a commitment to the Trumark Company Culture and Core Competencies.
- Develops and maintains respect and harmony with all Employee and Management.
- Develops and maintains excellent working relationships with Team Members, Vendors, and Consultants
- Exercises initiative, great communication skills, customer service, and organization
- Solves problems by using good judgment based upon knowledge, experience, and common sense.
- Customer Service
- Oral Communication Skills
- Written Communication Skills
- Organization
- Multi-tasking
- Problem Solving
- Professionalism
- Time Management
- Resourceful
- Shows Initiative
- Microsoft Word
- Microsoft Excel
- Outlook
- Adobe Acrobat
Education:
- Bachelor or Associate degree (A.A.) from two-year College or technical school; or one to three years related experience and/or training; or equivalent combination of education and experience.
Why Work for Trumark?
- Work with a team that values you! Trumark offers a direct career path with an open seat for you at our table.
- We embody our mission to Live Well. Trumark Homes is dedicated to creating communities that foster an enthusiasm to connect, the strength to aspire and the compassion to give back. For approximately every 50 homes we build, we work with charity: water to provide and serve approximately 200 people with fresh, clean water.
- Exceptional Medical Benefits (100% Employee + 60% Dependent).
- 401k with company matching, we are helping you plan for future retirement.
- Compensation: $60,000.00 - $65,000.00
EEO Statement: At Trumark Homes, we are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, protected statuses ). We do not tolerate unlawful discrimination in employment decisions, including recruiting, hiring, compensation, promotion, benefits, disciplines, termination, job assignments, or training. Statement to Outside Staffing Agencies: Trumark Companies ( Trumark ) does not accept unsolicited resumes from recruiters, agencies, or any source other than directly from the candidate. Trumark will NOT pay any fees for placements resulting from unsolicited submissions. Trumark's recruiting department handles all recruiting/hiring processes - please do NOT contact other Trumark employees (including the hiring manager) directly to present candidates or to engage them for recruiting/staffing services. Only Trumark's recruiting department is authorized to engage in recruiting and staffing services; any unsolicited submissions or engagements by recruiters, agencies, or any other source will be deemed to have been made free of any charges, fees, or obligations.