This is a great opportunity for an Administrative Assistant with 2+ years of experience who would like to continue gaining administrative and executive support experience. We are looking for a mature-minded and dedicated individual who can be proactive on a daily basis.
Local candidates to the New Brunswick area will be the best fit due to travel and parking restrictions. Apply today for consideration!
Responsibilities:
- Act as the office receptionist, greeting and directing visitors and applicants professionally.
- Answer and transfer calls, forward messages, provide information, and maintain a log of routine inquiries.
- Manage calendars, schedule appointments and meetings, and coordinate events.
- Ensure office common areas and kitchen are clean, including running and emptying the dishwasher daily.
- Monitor, order, and distribute office supplies.
- Handle incoming and outgoing mail distribution.
- Prepare letters, memos, forms, reports, and other documents as needed.
- Copy, organize, and file records for office activities.
- Maintain manual and electronic filing systems.
- Provide support to executives, assisting with various requests in a collaborative and resourceful manner.
- Schedule and coordinate meetings and conference calls, preparing related materials and correspondence.
- Arrange domestic and complex international travel and accommodations.
- Process expense reports, including currency conversions, vendor invoices, and reconciliations.
- Perform other duties as assigned.
Qualifications:
- 2+ years of admin experience
- Professional attitude
- Comfortable on Microsoft Office Suite
- Ability to multi-task